Accounts Payable Specialist
1 week ago
The Accounts Payable Specialist will play a key role within our GBS team and be responsible for performing Accounts Payable transactional activities and conducting expense report auditing to ensure compliance with company policies.
You will work closely with stakeholders across and at various levels within the organization to ensure we accurately and timely pay our suppliers and employees, drive improvements to our operating cash flows, continuously improve our processes, and improve our overall customer satisfaction.
Our mission is supported by our Principles: We Value Our People, We Value Our Community, We Value Our Clients, and We Value Our Shareholders.
We care for the well-being of our people and offer:
- Opportunities to engage and contribute in our Diversity, Fairness and Inclusion and Women Empowering Leadership employee resource groups
- Competitive compensation package: annual salary ranging from $20 - $24 per hour commensurate with accomplishments, performance, credentials, and geography
- Competitive medical, dental, and vision insurance coverage
- Mentorship and professional development resources to advance your career
- Direct exposure to our industry's leading experts who are solving the world's toughest environmental challenges
- Progressive vacation policies, company holidays, and paid parental leave benefits to ensure work/life balance
- A financial assistance program that supports peers in need, known as the Montrose Foundation
This role will focus on processing vendor invoices, ensuring timely payments, and supporting the company's expense reporting function by reviewing audit exceptions. This role will also include close engagement with internal stakeholders and suppliers to ensure accurate and timely payments, resolving issues related to past due or disputed balances, working with employees to resolve expense reporting related matters, providing reporting and analysis to leadership, working on special projects, etc.
This candidate believes in innovation and challenging the status quo, pressing for efficiencies of process and new ways to best service our internal stakeholders and suppliers while achieving the company's desired performance outcome.
He/she understands the importance of data-driven decision making and effectively measuring performance through regular KPI reporting and monitoring.
Accounts Payable:
- Process vendor invoices in the ERP system, ensuring accuracy, timely approval, and compliance with company policies
- Support month-end close activities, including accruals, reconciliations, and reporting
- Review and resolve audit exceptions flagged and ensuring compliance with company travel and expense policies
- Communicate with employees to resolve discrepancies or policy violations, ensuring timely resolution and payments to employees
- Provide training and guidance to employees on the expense reporting process and policies
- Identify patterns or trends in exceptions and recommend policy updates or process improvements
Special Projects:
- Collaborate on and independently manage special projects as directed by Management
- Provide process improvements and solutions based on project findings and outcomes
- Contact suppliers via phone, email, and mail to discuss overdue balances or discrepancies
Work closely within the GBS Accounts Payable & Expense Reporting, Finance, and Operations teams to streamline processes and improve accuracy.
Assist in the documentation of process workflows, training materials, and policy updates.
Participate in cross-functional projects focusing on continuous improvement where refining of current processes, tools, and servicing capabilities are sought that further enhance both supplier and stakeholder experiences and improve company financial results.
Ensure compliance with Federal, State, and Local laws and regulations.
Adhere to company policies and procedures during all activities.
Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and responsibilities.
Bachelor's degree in a related field (Accounting, Finance, Business Administration, or a similar discipline).
Minimum of 3-5 years of experience in Accounts Payable and/or Expense Reporting, preferably within a multi-channel professional services company doing business in an industry such as environmental consulting, legal services, etc.
Ability to continuously improve business processes with strong focus on improving quality and productivity.
Service-oriented mindset with ability to interact with business partners across business units and at varying levels within the organization.
Proficiency with Microsoft Office 365 applications (e.g., Outlook, Teams, Excel, Word, PowerPoint, etc.).
Familiarity with ERP systems (especially Workday) and other software systems (especially FreshService and AppZen).
Strong understanding of relevant legal and regulatory frameworks.
We, Montrose, are an environmental services provider offering environmental planning and permitting, measurement and analytical services, and environmental resiliency and sustainability solutions.
Our qualified engineers, scientists, technicians, associates, and policy experts are proud of our collective expertise and the collaborative nature of our approach to helping clients.
We strive to optimize environmental resiliency in a way that effectively complements our clients' decision-making and operations and efficiently fulfills their project requirements.
Montrose is committed to providing access and reasonable accommodation in its employment for individuals with disabilities.
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