Correctional Records Technician

1 week ago

Gig Harbor, Washington, United States State of Washington Full time
Job Summary

We are seeking a highly motivated and detail-oriented Correctional Records Technician to join our team at the Washington State Department of Corrections. As a Correctional Records Technician, you will play a critical role in maintaining accurate and up-to-date records for incarcerated individuals, ensuring compliance with state and federal laws.

Key Responsibilities
  • Calculate length of incarceration, community supervision time, and/or determines release dates.
  • Utilizing knowledge of sentencing options and types, determines supervision types and enters sentence structures in accordance with judgment, sentence, or other court documents.
  • Audits judgment, sentences, and other court documents to verify the court's accuracy in sentencing incarcerated individuals per applicable RCWs and legislative changes.
  • Interprets Supreme, Appellant, and Superior Court decisions, RCWs and Indeterminate Sentencing Review Board redetermination to properly compute/re-compute release dates for incarcerated individuals.
  • Verifies jail credits as ordered by the court or as certified by the county jail. Calculates good time jail credits as applicable per RCW.
  • Audit sentence structure for accuracy, verify earliest release date to prepare incarcerated individual's release.
  • Ensure the contents of individuals records are legal, accurate, and maintained in a secure setting.
  • Coordinates transportation of incarcerated individuals for court appearances, transfers, and releases.
  • Completes prep sheets, verifying data and determining supervision types and jurisdiction for violators.
  • Checks NCIC and WACIC for State and Federal warrants and update accordingly.
  • Notifies victims, witnesses, law enforcement and other agencies as appropriate.
  • Review and verify accuracy of legal documents relating to convictions and sentencing.
  • Enter information into the Department's electronic database.
  • Archive incarcerated individuals records according to established procedures.
  • Provide effective and thorough communication with DOC and other appropriate agencies.
  • Correspond with appropriate court or other legal staff to resolve sentence discrepancies or other issues related to the structure of the incarcerated individuals' sentence.
  • Respond to outside agencies requesting individuals records within the guidelines of public disclosure law.
  • Respond to requests for public disclosure in compliance with federal and state public disclosure laws.
  • Serve legal documents on incarcerated individuals.
  • Interpret and explain applicable RCWs, WAC's, agency policies and records processes.
  • Interview and identify incarcerated individuals using acceptable identification methods. Review and interpret Judgment & Sentence information in compliance with state and federal laws, super court sanctions and agency policies.
  • Reviews and verifies all pertinent documents relative to the individual's prison commitment.
  • Interview anew admissions, readmissions and/or violators to prison.
  • Using the authorized DOC approved programs, take fingerprint and photographs and create ID badges for incarcerated individuals and employees; assign incarcerated individual's identification number.
  • Utilize, update, and maintain databases and programs containing information relative to incarcerated individuals' conviction, sentence and violation history.
  • Public Disclosure requests and assignments will be tracked using the approved DOC program.
  • Court orders transfers will be tracked utilizing the appropriate program.
  • Perform other duties and assignments as required.
  • Other duties as assigned by the Correctional Records Manager, Correctional Records Supervisor, and Correctional Records Lead.
Requirements
  • High School diploma or equivalent.
  • Two (2) years' experience maintaining or processing incarcerated individual files such as legal files, property files, grievance files, administrative files, medical files, parole files, or counselor or custody files in a governmental law enforcement office, court setting, or an adult or juvenile correctional agency.
  • Intermediate Microsoft Office Skills, especially in MS Word, MS Excel and MS Outlook.
  • Ability to communicate effectively both orally and in writing.
Preferred Qualifications
  • College level coursework in criminal justice, business administration, accounting, social science, or a related field.
  • Knowledge of criminal history document processing.
What We Offer

As an employee of the Washington State Department of Corrections, you will have access to a comprehensive benefits package, including medical, dental, and vision insurance, as well as a generous retirement plan. You will also have the opportunity to work in a dynamic and supportive team environment, with opportunities for professional growth and development.

How to Apply

If you are a motivated and detail-oriented individual who is passionate about working in corrections, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and a cover letter, to the Washington State Department of Corrections. We look forward to hearing from you

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