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Legal Secretary

2 months ago

Thousand Oaks, California, United States Silver & Arsht (Westlake Village law firm) Full time
Job Description

Job Summary:

We are seeking a highly skilled and organized Legal Secretary to provide administrative support to our attorneys at Silver & Arsht, a well-established law firm in Westlake Village. The ideal candidate will be responsible for managing day-to-day office functions, maintaining case files, and providing exceptional support to our legal team.

Key Responsibilities:

  • Provide administrative support to one or more attorneys, including scheduling meetings and appointments, maintaining calendars, and coordinating travel arrangements.
  • Effectively communicate with clients, colleagues, and attorneys, ensuring seamless communication and resolution of issues.
  • Maintain and update contact details, including client and vendor information.
  • Schedule meetings and appointments, and maintain a detailed calendar to ensure timely reminders and deadlines.
  • Maintain and organize files, including copies of all documents and correspondence, and update files with case status and information.
  • Prepare and edit legal documents, including motions, petitions, and appeals, using Microsoft Word and other software.
  • Handle incoming and outgoing mail, and ensure timely delivery of documents and correspondence.
  • Assist with data entry and maintenance of case files, including updating client information and case status.

Requirements and Qualifications:

  • Experience as a legal secretary or in a similar administrative role.
  • Familiarity with legal procedures and terminology.
  • Strong computer skills, including proficiency in Microsoft Office and legal software.
  • Excellent communication and organizational skills, with the ability to multitask and prioritize tasks.
  • High school diploma or equivalent required.