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Accounting Specialist

2 months ago

Yakima, Washington, United States OIC of Washington Full time
Accountant Job Description

The Accountant will play a crucial role in ensuring the financial accuracy and compliance of OIC of Washington. This position will be responsible for coordinating the accounting of expenditures and revenues, preparing fund accounting records, and reviewing financial transactions for accuracy and appropriateness.

Key Responsibilities:
  • Reconcile purchase orders to material receipts and/or vendor invoices, and ensure all paperwork is complete and includes appropriate supporting documentation.
  • Process purchase requisitions, including obtaining appropriate approvals, identifying proper account coding; and ensuring compliance with OIC policies and procedures and grant requirements.
  • Process vendor invoices for payment, including confirming invoice accuracy, obtaining supporting documentation and authorizations; and ensuring proper accounting of the transaction.
  • Reconcile monthly vendor statements to OIC records; work with the vendor to resolve discrepancies.
  • Responsible for maintaining and filing of accounts payable vouchers.
  • Reconcile and pay agency Mastercard and gas credit card bills.
  • Process assigned monthly transactions in a timely manner to ensure all expenses are entered into the accounting system prior to monthly billing.
  • Prepare monthly billings for various grant programs, as requested.
  • Prepare and maintain billing reports, spreadsheets, and files.
  • Ensure payments are received in a timely manner and for the correct amount.
  • Review transactions for completeness and accuracy while ensuring all transactions are processed in compliance with grant requirements, OIC policy, and procedures and within established timelines.
  • Prepare Journal Entries for accounting accruals, and expenditure allocations and ensure proper accounting of payable and receivable transactions.
  • Monitor and ensure accurate account and fund balances are maintained.
  • Work with the OIC program and fiscal staff to answer billing questions, correct errors & ensure proper recording of all transactions.
  • Prepare and maintain analysis of vendor accounts, as requested; notify supervisor of unusual or unexplainable account status/occurrences.
Requirements:
  • BA Degree in accounting, and five years experience in a senior-level accounting position; OR
  • AA degree in accounting and 7 years of experience in a senior-level accounting position with at least 4 years of experience in financial statement preparation and grant accounting. Additional experience may be considered in lieu of education/degree.
  • Payroll experience preferred.
Benefits:
  • 11 Paid holidays.
  • Paid time off.
  • Health insurance with medical, dental, and vision coverage.
  • Long-term and short-term disability.
  • Two retirement savings plans.
  • Employee Assistance Program (EAP).
  • Continuing education opportunities.