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Property Management Analyst II
2 months ago
The Texas Department of Aging & Disability Services is seeking an Asset Management Coordinator II to join our team. Under the guidance of the Asset Manager, this role involves engaging in moderately complex inventory management tasks.
The successful candidate will be responsible for maintaining accurate accounting records for both leased and state-owned properties, ensuring effective inventory and asset control, and managing the agency's tagging system.
This position also oversees warehouse operations, focusing on the storage and processing of assets. As a team leader, you will conduct physical inventories, audit results, and resolve discrepancies in asset records. You will prepare and review documentation for asset transfers and disposals, while also updating and maintaining property tracking systems. It is essential to keep a precise inventory of all assets, including surplus, obsolete, or damaged items. Additionally, you will coordinate the disposition of surplus property and generate reports on inventory status. Training agency staff on asset management policies, procedures, and inventory systems is also a key responsibility. Investigating lost, stolen, or damaged property items will be part of your duties. This role operates under general supervision, allowing for some initiative and independent judgment.Key Responsibilities:
Regular attendance and adherence to agency leave policies are expected, along with performing other assigned duties.
Ensure accurate maintenance of accounting records for property purchases and disposals, along with managing inventory and asset control records.
25%Maintain comprehensive asset management files and records.
Reconcile property accounting reports generated by relevant financial systems.
Prepare supporting documentation and enter updates to systems to ensure precise accounting and inventory records.
20%Oversee and coordinate warehouse operations related to the storage of state-owned and leased assets, assisting with the handling and transportation of physical inventory.
Collaborate with warehouse personnel for property storage and disposal. 20%Lead physical inventory efforts for leased and state-owned assets.
Conduct inventory checks using RFID scanning equipment and electronic barcode readers to document asset inventory accurately.
Reconcile inventory discrepancies by utilizing agency systems to generate reports for review.
15%Provide training to agency staff on asset management policies, procedures, and inventory systems.
Offer guidance on the use of financial asset management systems and assist users in generating standard property reports.
15%Conduct investigations for missing, lost, or stolen property, preparing detailed reports of findings.
Required Skills and Qualifications:
Proficiency in office and warehouse methods, practices, and procedures.
Experience in inventory and stock control record keeping.
Familiarity with automated inventory-control and accounting systems.
Competence in inventory control procedures.
Proficient in using computers and Microsoft Office software.
Strong problem-solving skills and attention to detail.
Ability to manage time effectively, organize workloads, and prioritize tasks.
Capability to work collaboratively and handle stressful situations diplomatically.
Excellent verbal and written communication skills.
Ability to maintain effective relationships with the public and colleagues.
Competence in performing clerical tasks independently.
Ability to maintain both automated and physical filing systems.
Familiarity with inventory control and fixed-asset systems.
