Administrative Support Specialist

6 days ago


Newport News, Virginia, United States Riverside Health System Full time

Riverside Health System seeks a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to department-level management. The successful candidate will be responsible for meeting preparation, calendar management, travel arrangements, invoice/Purchase Order support, customer service, phone support, file management, meeting support, and data entry.

Key Responsibilities:

  • Provides administrative support for department/facility directors and/or managers, including reception, greetings, customer service, answering phones, taking messages, referring calls, mail distribution, etc.
  • Responsible for calendar management, meeting coordination, appointments, special events, etc., including room reservation, timely preparation, and setup.
  • Demonstrates the ability to utilize multiple system informational technology tools, executing specific duties with these tools, such as timekeeping, billing, data entry and retrieval, etc.
  • Maintains proper levels in office supplies, checking stock, anticipating needed supplies, placing and expediting orders for supplies.
  • Responsible for maintaining accurate accounting functions/duties within the department, ensuring all invoices, check requests, PCard receipts, petty cash, and payments are accurately coded and submitted timely.


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