Office Support Specialist

6 days ago

Newport Beach, California, United States BluePoint Mortgage Full time

About Us

We are a dynamic and innovative wholesale mortgage loan lender dedicated to serving independent mortgage brokers, loan officers, and loan originators. Our range of mortgage solutions includes zero down FHA home loans and tailored options for self-employed borrowers.

Job Description:

We are looking for a highly organized and detail-oriented Administrative Assistant to join our Newport Beach office. The successful candidate will possess excellent communication skills and the ability to multitask while providing essential administrative support to our team.

Key Responsibilities:

  • Answer and transfer incoming phone calls in a professional and efficient manner.
  • Provide exceptional customer service by greeting visitors and directing them to the appropriate person or department.
  • Assist with ordering and managing office supplies to maintain a well-stocked office environment.
  • Coordinate office lunch orders as needed to ensure a smooth operation.
  • Take messages for staff when they are unavailable and ensure timely delivery.
  • Prepare packages for shipment and coordinate mail distribution.
  • Offer light administrative support to the Servicing and Post-Closing departments.
  • Assist administrative staff with general office tasks as needed.
  • Support the coordination of company events and office activities.
  • Perform other miscellaneous office duties as assigned.

Essential Requirements:

  • Fluent Spanish-speaking required.
  • Exceptional verbal and written communication skills.
  • Proven ability to multitask and prioritize tasks effectively.
  • Professional and welcoming demeanor.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
  • Strong organizational and time-management skills.
  • Prior receptionist or administrative experience preferred but not required.

Perks:

  • Competitive salary and bonus structure.
  • Health, dental, and vision insurance.
  • 401(k) with company match.
  • Professional development opportunities.
  • A supportive and collaborative work environment.

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