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Financial Operations Coordinator

1 week ago

Miami, Florida, United States Nicklaus Children's Health System Full time
Job Description

At Nicklaus Children's Health System, we are seeking a highly organized and detail-oriented Financial Operations Coordinator to join our team.

The successful candidate will be responsible for providing financial management support to the Construction Department, ensuring accurate and timely financial reports, and responding to employee and vendor inquiries.

  • Key Responsibilities:
  • Review and process Construction Department invoices and pay applications to ensure accurate billing against Purchase Orders.
  • Deny incorrectly billed invoices and pay applications and contact vendors for revised or corrected versions; notify AP Clerks of reason for denial.
  • Distribute daily Pending Vouchers Worklist and invoice copies to Construction department leadership.
  • Act as Reviewer in PeopleSoft for all Construction department invoices/pay applications (operational and capital); add approval comments and Projecto task approval #s to all capital invoices prior to approving.
  • Respond to invoice/pay application approval and payment status inquiries from vendors and Construction departments employees.
  • Audit vendor payments vs payment terms; identify outliers and assist in developing/implementing solutions to correct issues.
  • Assist in developing/revising workflows to improve efficiency.
  • Assist in implementation of Game Changers plans.
  • Create Construction department requisitions in PeopleSoft for capital and operating expenses.
  • Notify Project Managers and Project Coordinators of requisition #s and PO #s/dispatch dates.
  • Assist in distribution of financial reports for internal and external use.
  • Draft and prepare special reports and analysis for review under direction of Business Ops Manager.
  • Establish, maintain, and revise record keeping and filing systems; classify, sort and file correspondence, records and other documents.
  • Assist in preparation of variety of administrative and financial reports under direction of Business Ops Manager; gather any other necessary information.
  • Reconcile vendor statements and resolve discrepancies.
  • Rend assistance to department directors and managers in preparing and reviewing data and systems.