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HR Systems Optimization Specialist

2 months ago

South Gate, California, United States World Oil Full time
Job Summary

The HRIS Optimization Manager is responsible for providing strategic planning, project coordination, and management to develop cost-effective human resources information systems while concurrently facilitating efficient operations to meet current and future business needs within the HR department.

Key Responsibilities
  • Identify opportunities for automation, continuous process improvement, security, and explore opportunities to streamline and improve processes for increased timeliness and efficiency.
  • Responsible for the successful implementation, maintenance, operations, and optimization of various HR systems such as New Employee Onboarding, Forms, Surveys, Trackers, Recordkeeping, and Learning Management Systems.
  • Identify and troubleshoot system issues and work with others (IT, HR partners, vendors) as needed to bring to resolution.
  • Manage user permissions, access controls, and other system configurations, ensuring a secure and streamlined user experience for HR service users.
  • Rigorously test system changes, approved workflows, and modifications, and ensure they meet organizational standards and requirements.
  • Work closely with the IT team to co-develop, implement, and modify system requirements, ensuring seamless integration and functionality of HR systems.
  • Assist with people data analytics and reporting capabilities, ensuring systems are optimized to reduce manual reporting.
  • Develop end-user procedures, guidelines, and workflow documentation that has a focus on harmonization and lead HR team training on various systems to ensure effective utilization of HR processes and systems.
  • Develop communications related to new systems and initiatives.
  • Maintain knowledge of trends and developments in data management and security, HR technology, and HRIS applications.
Requirements
  • Bachelor's degree and 3 – 5 years of HRIS and/or process management experience.
  • Advanced knowledge and experience using Microsoft Office including Excel, Word, PowerPoint, and Outlook.
Preferred Qualifications
  • SHRM-SCP, SPHR designations preferred.
  • 3+ years of experience using Okta, NetSuite, and ADP Workforce Now preferred.
Work Environment

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

  • Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
  • This role is expected to travel: Seldom 5% - 10%
  • This role is expected to use the following machines, tools, and equipment: Office 365, computers, software tools, Human Resources Information Systems (HRIS), phones, photocopiers, filing cabinets, fax machines, and others as assigned.
  • This role may be exposed to the following physical conditions: N/A
  • This role may be required to use PPE on hands, head, feet, face, or body: N/A
EEO Statement

It is the policy of World Oil and its subsidiaries to provide equal opportunity for all applicants and employees. The Company does not discriminate on the basis of race, age, color, religion, sex/gender, gender identity/gender expression, sexual orientation, marital status, medical condition, military/veteran status, national origin, ancestry, disability, genetic information, reproductive health decision making, or any other status protected by state or federal law.