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Navy Program Financial Consultant

2 months ago

Washington, United States Karthik Consulting Full time

Role Overview:
As a Navy Financial Operations Analyst, you will play a crucial role in supporting program management functions by assisting Technical Directors and Program/Project Officers in overseeing providers, their initiatives, and the technical/financial interactions with various Navy sectors.

Key Responsibilities:
- Prepare comprehensive project execution analysis reports for the Business Financial Manager and Technical Directors, highlighting budgetary, programmatic, and task statuses.
- Offer strategic and programmatic insights for budget adjustments throughout the Execution Year.
- Aid in the coordination, planning, and prioritization of upcoming projects.

- Manage the Program Objective Memorandum (POM) process, which includes drafting necessary documentation, coordinating submissions and required presentations, developing and maintaining Research and Development Descriptive Summaries (RDDS/R2-3-4), and responding to Navy Financial Management and Budget (FMB) inquiries.

- Oversee Purchase Request (PR) documentation, including drafting procurement requests, Statements of Work, labor requirements, and other supporting materials. Track PR progress and status.

- Conduct inquiries on behalf of the Business Financial Manager (BFM) or Technical Directors (TD) to ascertain the status of contract negotiations or funding execution.

- Monitor provider contract execution for compliance, assessing work progress, schedule adherence, financial compliance, deliverable submissions, quality assurance, and personnel experience compliance. When necessary, perform Earned Value Analysis.

- Collect and review Monthly Technical and Financial Reports from providers, analyzing their progress and financial performance. Present consolidated project updates monthly to the Executive Team.

- Coordinate and track the progress of all provider contracts, disseminating technical white papers and proposals to relevant TDs, coordinating proposal documentation requiring TD input, conducting feasibility analyses of financial proposals, and providing recommendations as needed.

- Maintain a comprehensive contract data file, including base information and modifications.

- Coordinate and manage participation in the Small Business Innovative Research (SBIR) program, serving as the primary point of contact.

- Manage programmatic quality control processes and recommend process improvements.

- Develop and prepare recurring and ad hoc financial documentation that supports effective departmental execution and reports its financial and contract status during internal reviews.

Documentation includes:
- Research and Development Descriptive Summaries (RDDS/R2-R3-RDOCs), Obligation and Expenditure Phasing Plans, and Obligation and Expenditure Reports utilizing STARS and PBIS databases.
- Project-level and program-level financial plans.
- OSD/FMB budget defense exhibits (PRR, POM, PB).
- Documentation necessary for procuring, funding, monitoring, and terminating contracts as specified by the BFM and Technical Directors.

Typical Actions:
- Draft PR packages for proposals in response to TDs, BFM, and staff funding decisions.
- Draft memorandums for funding actions on existing contracts.
- Conduct monthly analyses of contracted costs versus actual costs incurred.

Required Skills:
- 5-7 years of project management and Navy financial analysis experience.
- Current Top Secret Clearance.
- Proficiency with Navy financial systems (Navy ERP, STARS, PBIS); budget and contract management processes and exhibits.

Essential Skills:
- Strong writing and reporting abilities.
- Proficient in Microsoft Office.
- Excellent organizational and time management skills.
- Effective presentation and verbal communication skills.
- Strong leadership qualities, flexibility, resilience, and problem-solving capabilities.
- Ability to achieve consensus among stakeholders and manage sensitive situations.
- A risk management mindset and a solid understanding of project management principles and financial reporting.