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Financial Operations Coordinator

7 days ago

High Point, North Carolina, United States The Art Gallery at Congdon Yards Full time
About The Art Gallery at Congdon Yards

The Art Gallery at Congdon Yards is a mission-driven non-profit organization dedicated to promoting and supporting the arts within our community.

Job Overview

We are seeking a highly organized and detail-oriented Office Manager/Bookkeeper to oversee financial operations, administrative tasks, and gallery store support. This role is essential in ensuring smooth day-to-day operations, maintaining financial integrity, and supporting fundraising efforts.

Key Responsibilities:
  • Maintain accurate financial records, including accounts payable and receivable.
  • Prepare and make bank deposits, write checks, and ensure timely payments.
  • Conduct month-end reconciliations and generate monthly financial reports.
  • Manage payroll processing and related tax filings.
  • Assist with budget preparation and financial planning.
Administrative Duties:
  • Maintain donor database (eTapestry) and ensure accurate donor records.
  • Support fundraising efforts, including managing BidPal for the annual Gala.
  • Utilize digital platforms like MailChimp, Square, and Stripe for communications and transactions.
  • Handle general office duties such as filing, correspondence, and supply management.
  • Work closely with the Executive Director and Board to support operational needs.
Gallery Store Support:
  • Manage backend operations of TAG's online gallery store through Shopify.
  • Update product listings, monitor inventory, and process online transactions.
  • Assist with reconciling Shopify sales with financial records.
  • Provide customer support for online sales inquiries and order fulfillment.
Qualifications & Skills:
  • Prior bookkeeping experience required (non-profit experience preferred).
  • Proficiency in QuickBooks or similar accounting software.
  • Experience with donor management software is a plus (eTapestry preferred).
  • Familiarity with fundraising and event management tools is a plus (BidPal, MailChimp, Square, Stripe).
  • Strong attention to detail and ability to manage multiple tasks.
  • Excellent communication and problem-solving skills.
  • Passion for the arts and the non-profit sector is a plus.