Staff Accountant
2 weeks ago
MoMA PS1 is seeking a highly skilled and detail-oriented Staff Accountant to join our team. As a key member of our finance department, you will be responsible for executing accounting responsibilities, implementing financial and administrative policies and procedures, and working collaboratively with staff at both MoMA PS1 and The Museum of Modern Art.
Responsibilities:- Accounting (35%): Prepare and post journal entries, and other adjusting entries, and perform monthly closing. Review and analyze accounts, and perform other analyses as required. Perform monthly bank and balance sheet account reconciliations. Perform all statutory reporting, including monthly sales tax filing, benefits reporting, and Departments of Cultural Affairs reporting.
- Accounts Payable/Receivable (40%): Process all invoices in a prioritized and timely manner, obtaining department approval, entering and submitting vouchers, printing and sending checks, scheduling payments via wire transfer or ACH, setting up new vendors, obtaining W9 or W8 forms, and communicating with vendors regarding open payables. Maintain and update daily payable reports and reconciliations, ensuring correct accounts and departments are charged and correcting any errors with journal vouchers.
- Banking and Cash Management (15%): Count admissions, special events, and contributions revenue and make cash deposits to bank on a weekly basis. Ensure adequate change in Visitor Engagement Department's vault and replenish small denominations. Review and reconcile Visitor Engagement admissions reports. Manage cash for programming for MoMA PS1's signature events, establishing start-up funds, managing cash, ensuring sufficient change throughout the day of the event, counting and securing cash at the end of the day, coordinating armored guard services, and reporting credit card sales.
- Other Administration (10%): Manage adherence to calendar of finance, accounting, and other administrative deadlines. Maintain all Finance Department documents and files, including managing database. Complete business forms, including credit applications, tax-exempt forms, and resale certificates. Other duties and special projects reasonably related to all the above listed areas and as assigned.
- Bachelor's degree in Finance or Accounting with related work experience.
- 2-4 years of professional experience in progressively responsible roles in accounting and finance, ideally in museums or other cultural/nonprofit organizations.
- Demonstrated ability to effectively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines in a fast-paced environment.
- Exceptional organizational ability, analytical skills, and attention to detail.
- Excellent judgment and discretion in handling confidential and sensitive information.
- Demonstrated ability to solve problems creatively and initiate action.
- Ability to communicate effectively to different audiences such as staff, senior leadership, and department heads.
- Demonstrated ability to work independently, be proactive, and take initiative with minimal direction and guidance, balanced with skill in executing plans and tasks with precise and nuanced instructions.
- Interest in and working knowledge of museums or the arts/cultural organizations in a contemporary art setting.
- Extensive knowledge and proficiency with accounting software and administrative systems (e.g., Salesforce, FinancialForce).
- Superior skills in Excel, and advanced skills in other Microsoft Office suite, Word, PowerPoint, and Google apps.
- Familiarity with ACME, Salesforce, Eventbrite, and Square software is preferred.
Compensation and Benefits: This position is permanent and full-time with a salary range of $53,000 – 60,000. Benefits include 20 days paid vacation leave; 10 days paid sick leave; 11 paid holidays; and 3 paid personal days; participation in a 401(k) and pension plan; life insurance; medical/health (including visual and dental); transit, and dependent care FSA.
Equal Employment Opportunity Policy Statement: At MoMA PS1, we celebrate diverse experiences and perspectives. We believe that a successful candidate embodies many of the qualities outlined in our job postings and is eager to grow and develop the remaining skills on the job. If you find that you meet most, but not all, of the criteria listed in a job posting, we strongly encourage you to apply.
Language: English (en-US)
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