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Meeting and Events Coordinator

2 months ago

Waller, Texas, United States DAIKIN COMFORT TECHNOLOGIES MFG LP Full time
Job Title: Meeting and Events Planner, Level 2

Job Summary:

We are seeking a highly organized and detail-oriented Meeting and Events Planner to join our team at DAIKIN COMFORT TECHNOLOGIES MFG LP. The successful candidate will be responsible for coordinating all aspects of assigned meetings, factory tours, and showrooms visits, as well as managing pre-planning meetings with the project team and coordinating logistics planning.

Key Responsibilities:

  • Coordinate all aspects of assigned meetings, factory tours, and showrooms visits
  • Schedule and manage pre-planning meetings with the project team; coordinate all information for meetings and events and disseminate appropriately
  • Set agendas/schedules for on-site meetings and tours
  • Communicate meeting details to all levels of the events team management
  • Formulate RFPs to source vendors and meeting locations for annual calendar needs
  • Manage the online registration system, its functions, and system reports
  • Coordinate logistics planning including agenda/program development, food and beverage menu selections, air and ground transportation arrangements, registration and housing processes, and audiovisual/technical needs
  • Provide onsite management of meetings and events to include oversight of customers and vendors
  • Troubleshoot and solve onsite problems seamlessly, implement contingency plans as needed onsite
  • Track meeting and event expenses and stay within or below budget
  • Track attendance, registration, hotel history, and attendee satisfaction
  • Maintain and produce meeting reports
  • Complete post-event tasks including reconciliation of expenses, evaluation of event, and report on meeting results
  • Develop and manage vendor relationships and contracts
  • Perform additional projects/duties to support ongoing business needs

Requirements:

  • 3-6 years of experience in event planning and coordination
  • High School or GED Equivalency, Bachelor's degree preferred or equivalent experience
  • Excellent communication and interpersonal skills
  • Ability to work under pressure and make sound decisions
  • Strong organizational and time management skills
  • Knowledge of marketing and event disciplines and meeting industry contracting standards and practices
  • Cvent experience a plus

What We Offer:

DAIKIN COMFORT TECHNOLOGIES MFG LP is an equal opportunity employer and welcomes applications from diverse candidates. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.