Project Coordinator

2 weeks ago

San Antonio, Texas, United States E-Z Bel Construction Full time
Project Coordinator Job Description

At E-Z Bel Construction, we are seeking a highly skilled and organized Project Coordinator to join our team. As a Project Coordinator, you will play a crucial role in supporting our project management and superintendent/field teams in the day-to-day processes related to managing company projects.

Key Responsibilities:
  • Draft pre-construction documents, including subcontracts, submittals, material sourcing sheets, key personnel letters, plans, addenda, specifications, and schedules for project manager review.
  • Set up and maintain project job files.
  • Assist with capturing and organizing production quantities both internal and subcontracted, coordinate finalized pay estimates with PM/PA/accounting to encompass approved documents from project owners.
  • Assist with change management through creation and tracking of change requests.
  • Solicit subcontractor and supplier quotes as necessary.
  • Track subcontractor invoices and payments.
  • Assist with the execution and submission of monthly project schedule updates.
  • Correspond with owners and design consultants as needed.
  • Prepare project meeting documents.
  • Aid with special projects for project managers.
  • Provide overall support to operations personnel, including project managers and superintendents.
  • Manage daily orders from the field for concrete, base, asphalt, and all other materials with project managers/superintendents/foremen.
  • Order material as needed to keep crews moving without direction from superintendent and foreman based on approved 2-week schedule.
  • Serve as primary contact with outside vendors regarding material orders, to include scheduling and delivery to ensure the correct products and quantities are delivered in a timely manner to project sites.
  • Guarantee that all major orders which include signal poles/conduit/large sewer/water utility orders, structure orders, and reinforcement are received per shop drawings and quantities. Collect tickets, provide phase codes, and turn into PA for immediate processing.
  • Issue purchase orders with proper job cost codes/pay items to vendors when ordering materials needed for all job sites as requested by the foremen, superintendents, and project managers.
  • Responsible for acquiring and maintaining all necessary excavation/ROW permits prior to the start of the job.
  • Responsible for the coordination of electric service to project, this entails obtaining addresses, submitting applications, meeting with reps on-site to discuss needs, ensuring sketches and invoices are received and processed.
  • Ensure all delivery tickets have pay items coded before forwarding to accounting.
  • Request, track, and ensure compliance of all Dig-Tess locate tickets on assigned projects.
  • Perform other duties as assigned.
  • Update Redlines with foreman provided information on a weekly basis for monthly submissions to owners. Compile all redlines for reconciliation at the end of the project for turnover.
  • Assist with retainage collection including documentation acquisition and on-site walkthroughs with internal and external staff.
Requirements:
  • College degree preferred, high school diploma or equivalent certification required.
  • Two to five years' experience in the construction industry.
  • Valid Texas driver's license required.
  • Bilingual preferred (Spanish).
  • Advanced knowledge of the Microsoft Office suite.
  • Demonstrates effective written and oral communication skills.
  • Demonstrates analytical skills in areas of moderate complexity.
  • Demonstrates ability to read and comprehend simple instructions and correspondence.
  • Demonstrates the ability to effectively present in small group presentations with customers, clients, and employees.
  • Demonstrates the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Demonstrates sound judgment in resolving matters of moderate scope and complexity.
  • Demonstrates the ability to influence others.
  • Demonstrates a sense of urgency in responding to all situations.
  • Demonstrates ability to prioritize assigned work and complete it in a timely manner, including strong time management and organizational skills.
  • Demonstrates the ability to establish and maintain effective working relationships with others.
  • Demonstrates ability to collaborate and work effectively as a team.
  • Demonstrates responsibility in reporting to work on a consistent and timely basis.
Physical Requirements:

A project coordinator in the civil construction industry needs to meet certain physical requirements to effectively oversee projects. They should have the stamina to spend long hours on construction sites, often in challenging weather conditions. Physical agility is essential for navigating construction sites, which may involve climbing ladders, traversing uneven terrain, and inspecting various structures. Additionally, the ability to lift and carry moderately heavy objects may be necessary for tasks such as reviewing materials or assisting with site logistics. Overall, a project manager in civil construction must maintain good physical health and fitness to ensure they can actively engage with all aspects of project coordinating on-site.

Pre-Screen:

Upon offer, employees will be required to complete and pass a pre-employment drug screen.

Benefits:

At E-Z Bel, we don't just construct buildings; we build pathways for our employees to thrive, both personally and professionally. Here's a peek into the unparalleled benefits you stand to gain as a proud member of our team:

  • Best in Class Medical & Dental Plans
  • Vision Insurance
  • Voluntary life insurance
  • Supplemental Insurance for accident, critical illnesses, and short-term disabilities coverages
  • Pet Insurance
  • Retirement plan (401k)
  • Quarterly Bonuses
  • Paid Time Off
  • Employee Assistance Program
  • Tuition reimbursement and Continued Education programs
  • Scholarship Initiatives
  • Community Engagement
  • Employee and family engagement events
  • Quarterly State of the Company Meetings, and more.

E-Z Bel Construction, LLC Is an equal opportunity employer that is committed to inclusion and diversity. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. All are encouraged to apply

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