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Financial Operations Associate

2 months ago

Willmar, Minnesota, United States Marcus Construction Co. Inc. Full time
Job Overview

Salary:
The Accounts Payable Analyst plays a crucial role in ensuring the accuracy and timely processing of invoices. This position is tasked with verifying, processing, and electronically archiving invoices, ensuring they are correctly coded to the appropriate projects and accounts, and that all necessary documentation and approvals are in place before payments are made. We seek a meticulous individual to oversee and manage expense controls.

Key Responsibilities

  • Engage with various internal teams to collect, analyze, and interpret essential financial information.
  • Receive, process, verify, and reconcile invoices to maintain accuracy.
  • Execute payments and conduct account reconciliations as required.
  • Review system reports against balances and confirm entries for correctness.
  • Allocate expenses to the correct accounts and cost centers.
  • Verify vendor accounts, process vendor payments, and resolve discrepancies related to purchase orders, subcontract agreements, invoices, and payments.
  • Oversee the vendor compliance process to ensure all necessary documentation, such as lien waivers, W-9 forms, and certificates of insurance, are collected prior to vendor payments.
  • Assist Project Managers and other stakeholders with inquiries related to subcontractor and supplier invoices.
  • Independently evaluate and implement necessary adjustments or corrections in accounts payable transactions and processes.
  • Reconcile account transactions with the general ledger to ensure accuracy.
  • Maintain accurate records and prepare financial reports as needed.
  • Stay updated on regulatory requirements and best practices in accounting.

Qualifications

  • A Bachelor's Degree or Associate's Degree in Accounting, Business, Finance, or a related field is preferred.
  • Two to four years of experience in an Accounts Payable role or a similar position.
  • Strong understanding of best practices in accounting.
  • Proven ability to accurately process vendor invoices and identify discrepancies.
  • Capable of identifying and resolving errors and omissions.
  • Detail-oriented with strong business acumen.
  • Proficient in MS Outlook, Word, and Excel.
  • Advanced skills in accounting software (Acumatica preferred).
  • Excellent time management skills with the ability to prioritize tasks effectively.
  • Professional demeanor with a commitment to confidentiality.

Work Environment and Physical Demands: The physical requirements listed here are representative of those needed to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The position involves prolonged periods of sitting while working at a computer. The employee must be able to communicate effectively in a typical office environment with standard noise levels. Frequent standing, walking, and occasional bending and lifting may also be required.

Company Culture

At Marcus Construction Co. Inc., we believe that strong relationships are built on trust and integrity. Our employees are our greatest asset, and we cultivate an environment that encourages innovation and positive contributions both in the workplace and in the communities we serve. We prioritize excellence, safety, and quality, ensuring exceptional experiences for our clients.

Benefits

Marcus Construction Co. Inc. is committed to recognizing the hard work and dedication of our employees. Our comprehensive benefits package includes:

  • 401k with Company Match
  • Group Medical Plan
  • NICE Healthcare (providing free services and prescriptions in some cases)
  • Health Savings Account and Flexible Spending Accounts
  • Health Reimbursement Account
  • Dental & Vision Insurance
  • Group Term Life Insurance
  • Company Paid Life Insurance
  • Short-Term and Long-Term Disability
  • Accident Insurance
  • Paid Time Off
  • Holiday Pay
  • Tuition Reimbursement
  • Service Awards
  • Team Building Events

Note: Successful completion of a pre-employment background check and drug screening is required.

*This description outlines the primary duties and responsibilities of the position and is not intended to be an exhaustive list of all tasks that may be required on a day-to-day basis.

Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.