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Office Operations Specialist
2 months ago
Lantheus is a leading medical imaging company that is committed to delivering innovative diagnostics and therapeutics solutions. We are seeking an experienced Administrative Assistant to join our Bedford Facilities Team.
Key Responsibilities- Visitor Management: Greet and check-in all visitors into the Lantheus visitor management system, ensuring a positive and professional first impression of the company.
- Office Operations: Manage all office operational interdependencies and functions, including badging and security access, vendor-provided support services, mail/package delivery and receipt, and phone calls.
- Vendor Management: Work with vendors to maintain proper operation of all printers, including backup supplies of toner and paper, scheduling of service, and coordination with internal IT support as needed.
- Administrative Support: Provide assistance to functional group Administrative Assistants as needed for on-site meetings, events, and activities.
- Liaison: Serve as a liaison with our property management vendor and work with building personnel using both internal and external resources to expedite workflow.
- Data Analysis: Participate in and provide data for the analysis of building use and occupancy metrics to assist in determining current and future demands for office space.
- Compliance: Coordinate activities throughout the building to ensure efficiency and maintain compliance with company policy.
- Financial Management: Support financial objectives for budgeting and expenses for the Bedford site, including tracking of related credit card purchases.
- Record Keeping: Create and maintain accurate databases and records for financial information, security-access, personnel, and other data.
- Supply Management: Track and replenish office supplies as necessary to avoid interruptions in standard front office activities.
- 3+ years of experience in a related role.
- Exceptional written and verbal communication, administrative, and organizational skills.
- Ability to work independently on projects from start to finish with attention to details.
- Proficient Microsoft Office 365 skills.
- Familiarity with CMMS, CAFM systems, corporate security/badging systems, database tools is a plus.
