Financial Project Specialist

1 week ago

Nashville, Tennessee, United States HNTB Full time

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country.

About This Opportunity

This opportunity entails being responsible for maintaining project-related financial data in HNTB's project management system, ensuring alignment with current client contracts, including change orders, subconsultant agreements, and approved unauthorized work. The Financial Project Specialist supports the project finance team to ensure billing compliance with contractual documents.

The responsibilities include coding project costs, such as subconsultant expenses, expense report receipts, and vendor invoices, with appropriate project accounting codes in accordance with standard procedures and contractual requirements to ensure proper entry into HNTB's project management system.

Main Responsibilities:

  • Accurately updates the project management system by translating client and project workplan data based on contract and change order review.
  • Facilitates the ability to access and charge to project tasks and phases in the project management system.
  • Ensures project costs are properly coded and allocated by maintaining awareness of project status, and proactively determining the financial data updates in response to project changes.
  • Manages cost transfers to and from projects/tasks.
  • Supports the project finance team in reviewing and approving project invoices, updating invoice requirements from contractual documents, verifying billed costs, and ensuring compliance with reporting requirements, including insurance certificates and adherence to client systems and formats.
  • Generates routine and ad hoc internal project financial performance reports for project and office teams.
  • Reviews and may provide financial approval of vendor/subconsultant invoices for accuracy and contractual compliance, including DBE and insurance certificate requirements.
  • Obtains necessary approvals and tracks internal workflow status for timely outcomes.
  • Partners with the project team to develop and maintain client and subconsultant relationships and acts as a project liaison to field contract billing questions and/or provide receivables updates.
  • May assist or lead the subcontracting processes throughout the project lifecycle.
  • Supports the proposal process, including gross margin analysis, cost proposal development, alignment with the project management system, and client proposal/estimate formats.
  • Performs other assigned duties.
About You

We're looking for an experienced Financial Project Specialist with a strong understanding of financial management principles and practices, specifically in a construction or engineering environment. A successful candidate will have excellent analytical, problem-solving, and communication skills.

What We Offer

  • An estimated salary of $70,000 - $90,000 per year.
  • A comprehensive benefits package, including medical, dental, and vision coverage.
  • Generous paid time off, including vacation, sick leave, and holidays.
  • A 401(k) retirement plan with company match.
  • Professional development opportunities, including training and education assistance.

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