Accounting Operations Coordinator

1 day ago


Watertown, New York, United States Aston Carter Full time

About the Role

Aston Carter is seeking an experienced Accounting Operations Coordinator to join our team in Watertown, NY. This is a fully onsite position with a competitive salary range of $22.00 - $25.00.

Key Responsibilities:

  • Support day-to-day accounting processes to ensure accurate invoicing of customers for goods and services.
  • Close job orders and manage inventory adjustments and transfers.
  • Conduct job analysis reporting on efficiency performance and inventory control.
  • Review daily receiving audit for receivables.
  • Assist with service and warranty jobs by entering manufacturing orders, creating shop orders, building BOMs, scheduling, invoicing, and closing shop orders.
  • Manage accounts payable by approving invoices, entering invoices, and reconciling credit card statements.
  • Answer incoming phone calls and provide assistance where possible, including supporting customer service with parts calls, entry of parts orders into the operating system, and updating customers on order status.
  • Issue vendor purchase order requisitions and approve vendor invoices.
  • Provide general support to the operations and sales staff.
  • Coordinate delivery drivers' hotel rooms, expense reports, fuel tickets, car rentals, and timecards.
  • Provide support to the outside sales teams as needed.
  • Support marketing in customer mailings relative to the location's needs.
  • Assist with human resource functions including new hires, terminations, and active employee paperwork processing.
  • Serve as backup for labor reporting and time off recordkeeping for installation technicians.
  • Ensure customer satisfaction and provide dependable service.

Required Skills and Qualifications:

  • Administrative support experience
  • Accounts payable experience, including invoicing and purchase orders
  • Customer service experience
  • Experience working in an office setting
  • Proficiency in handling multiple tasks simultaneously

Benefits:

  • Competitive salary range: $22.00 - $25.00
  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital insurance
  • 401(k) Retirement Plan
  • Life Insurance (Voluntary Life & AD&D)
  • Short and long-term disability insurance
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)


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