Bookkeeping Support Specialist

3 weeks ago


Wausau, Wisconsin, United States Opportunity Inc. of Northcentral Wisconsin, INC Full time
Key Responsibilities

The Financial Assistant plays a critical role in maintaining accurate and up-to-date financial records, ensuring compliance with regulatory requirements and company policies.

Essential Duties
  • Accounts Receivable and Accounts Payable Management:
    • Verify and allocate transactions among proper profit centers
    • Enter billing information into accounting software, reconcile and process invoices in a timely fashion
    • Process, Print and mail invoices
    • Prepare and mail weekly/monthly statements
    • Maintain record systems for both physical filing and accounting software systems
  • Communication with External Parties:
  • Audit client fund statements and balance sheets monthly and report discrepancies to appropriate leadership teams
  • General Journal Entries as assigned
  • Customer service duties involving assisting customers, vendors or staff who have questions about their accounts or billing statements
  • Perform general office tasks such as sorting mail, filing documents and answering phones.
  • Responsible for keeping up to date and accurate financial records, which could include maintaining ledgers, processing invoices or inputting data into accounting software.
  • Serve as a back up for biweekly payroll including reviewing information for completeness and accuracy
  • Office supply inventory and ordering
  • Prepare various forms and reports
  • Assist Internal Services Manager and Finance Director when needed
  • Other job related duties as assigned by management
  • Keep current in the field by reading published information and attending authorized seminars and classes
  • Represent Opportunity Inc. in a professional manner at all times
  • Maintain a positive attitude at all times
  • Adhere to and support the Core Values of the organization while performing essential job duties, functions, and representing Opportunity Inc.

Salary Range: $18.00 per hour based on experience.

Requirements
  • Excel knowledge: A must.
  • Excellent phone etiquette:
  • 1-3 years of hands-on bookkeeping experiences required:
  • Associates degree preferred: but not required.
  • Financial Edge Accounting software knowledge: A plus.


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