Maintenance Operations Manager

3 weeks ago

Ellenville, New York, United States Rochester Housing Authority Full time
Detailed Job Description

This is a support position responsible for the safe, efficient, and economical operation and maintenance of property managed by the Rochester Housing Authority (RHA). The employee in this title works with the Chief of Maintenance (COM) to address the day-to-day operation of the Maintenance Department for RHA.

Key Responsibilities
  • Directs the assignment of maintenance personnel for rehabilitation, renovation, and maintenance upkeep of properties owned or managed by the RHA.
  • Works with the COM on department objectives, policies, and operating procedures.
  • Ensures the compliance of the maintenance components with HUD, State, and local rules, regulations, and codes.
  • Performs evaluations of various aspects of the maintenance and renovation work, such as work orders, scheduling, record keeping, and inventory control to make recommendations that improve overall Department operations.
  • Inspect and assesses property conditions to formulate short-and long-range maintenance plans.
  • Performs independent cost estimates, scopes of work, and staffing needs for upcoming projects.
  • Determines whether it is more cost effective to assign work to staff or contract out.
  • Assures compliance with applicable safety policies and regulations.
  • Develops facility safety, security, and disaster recovery programs and procedures to present to the COM.
  • Oversees contract management of maintenance, construction, and rehabilitation work in accordance with RHA's Procurement Policy.
  • Prepares budgets for small renovation and large rehabilitation projects.
  • Reviews contracts, cost estimates, agreements, invoices, purchase orders, and prepares monthly reports related to renovation, rehabilitation, and maintenance of RHA properties.
  • Works with the COM in preparing the annual operating budget which specifies funds and expenditures required to achieve proposed plans.
  • Develops programs for preventative maintenance and scheduling of repairs.
  • Conducts periodic inspections of RHA properties and accompanies HUD compliance personnel on inspections of projects.
  • Identifies training needs of maintenance personnel and works with the COM to ensure that needs are met by providing training through commercially available products or in-house designed training and personally train supervisors and foremen in safe and efficient methods of work.
  • Prepares routine reports and correspondence regarding Department performance and condition of RHA property.
  • Presents oral reports in the absence of the COM to the RHA Board and RHA management concerning maintenance activities.
  • Performs duties of the COM in their absence.
Requirements
  • High School Diploma or G.E.D.
  • Bachelor's degree AND three (2) years of experience managing property maintenance of multiple-unit housing, or managing maintenance and renovation projects in residential or commercial properties.
  • Associate's degree AND four (3) years of experience as described in (A) above.
  • Five (5) years of experience as described in (A) above.
  • One (1) year of experience planning and supervising the activities of a work crew.
  • One (1) year of direct oversight of construction/renovation projects.
Special Requirements

Possession of a valid New York State Class D Driver's License at time of appointment AND availability of a vehicle for use during working hours.

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