Logistics Coordinator
5 days ago
As a Logistics Officer with the City of Reno, you will play a critical role in ensuring the smooth operation of our logistics and procurement functions. Your primary responsibility will be to oversee the procurement, receipt, issuance, and maintenance of equipment, supplies, and materials for the Fire Department.
Key Responsibilities:- Lead, plan, train, and review the work of staff responsible for procuring, receiving, issuing, and maintaining an accurate inventory of equipment, supplies, and materials.
- Ensure orders are processed and delivered in a timely manner.
- Participate in performing the most complex work of the unit, including overseeing, maintaining, and tracking all fixed assets for the Reno Fire Department.
- Train assigned employees in their areas of work, including proper procurement methods, procedures, and techniques.
- Supervise the use, care, and operation of assigned warehouse equipment, including forklifts.
- Verify the work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications.
- Oversee, coordinate, and participate in the research, locating, and ordering of supplies and equipment.
- Obtain price quotes, process orders, schedule deliveries, and reconcile purchase orders in procuring a wide variety of equipment, supplies, and materials.
- Maintain detailed vendor files and records of supply transactions.
- Prepare various reports relating to equipment issued, receipts, purchase orders, and billing information.
- Assist the department in determining economical sources of equipment, supplies, and materials.
- Purchase personal protective equipment as necessary.
- Ensure equipment is in compliance with federal, state, and local laws, rules, and regulations.
- Review, monitor, and implement changes department-wide to personal protective equipment based on national standard changes.
- Negotiate new costs for personal protective equipment and supplies with various vendors.
- Train Fire Department personnel on proper use, care, and maintenance of personal protective equipment.
- Provide logistical support to emergency personnel at emergency scenes.
- Oversee and participate in conducting a periodic inventory of stock items.
- Maintain proper stock levels.
- Arrange for disposal of Fire Department equipment in accordance with City and department procedures.
- Maintain appropriate procedures concerning the redistribution, consumption, and disposal of obsolete items.
- Oversee the inventory database for assigned area.
- Input all issues into inventory control module.
- Develop and update work methods to improve receiving, storing, and distributing equipment, supplies, and materials.
- Perform a variety of clerical activities, including preparing purchase requisitions and correspondence and reports.
- Assist with the creation and modification of department forms.
- Answer the phone and route calls as appropriate.
- Maintain a variety of records and files related to area of assignment.
- Monitor purchase order expenditures to ensure that the City's guidelines are in accordance with approved policies and procedures.
- Oversee the warehouse to ensure it is maintained in a clean and orderly manner.
- Participate and provide input during the department's annual budget process.
- Provide and analyze reports on department usage costs for supplies and equipment.
- Assist in the determination of the annual needs for supplies and equipment.
- Prepare program change request for additional monetary needs for the overall department budget.
- Perform a variety of special projects for management staff as necessary.
- Maintain records concerning operations and programs.
- Prepare reports on operations and activities.
- Completion of a high school diploma or equivalent.
- Three years of related purchasing of fire products and equipment or five years related purchasing or logistics experience.
- Possession of an appropriate, valid driver's license.
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Indoor and outdoor environment; travel from site to site; exposure to noise, grease, smoke, fumes, gases and inclement weather conditions; work at heights on scaffolding and ladders; work and/or walk on various types of surfaces including slippery or uneven surfaces; works near moving mechanical parts; incumbents may be required to respond to emergency calls after hours including evenings and weekends.
Primary functions require sufficient physical ability and mobility to work in indoor and outdoor environments; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull moderate to heavy amounts of weight; to operate assigned equipment and vehicles; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
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