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City Operations Assistant
2 months ago
The City of Columbia is seeking a highly skilled Administrative Technician II/Economic Development to provide advanced administrative support to assigned city departments and divisions. This role requires a strong ability to provide customer service, financial administrative support, and conduct compliance monitoring and reporting.
Key Responsibilities- Provide customer service in person, via phone, and in writing, ensuring a high level of satisfaction and professionalism.
- Provide financial administrative support for department, including monitoring budget, maintaining inventory, and ensuring adherence to city policies and ordinances.
- Conduct compliance monitoring and reporting, ensuring accuracy and timeliness.
- Provide varied and complex administrative office support to department and staff, including coordinating travel and trainings.
- Serve as liaison to designated departments, facilitating communication and collaboration.
- Organize, plan, attend, and document meetings and events, ensuring effective communication and follow-up.
- Open and close office or facilities for business, ensuring security and compliance.
- Guide and train staff on processes and software, promoting knowledge sharing and development.
- Create and maintain records in accordance with rules and regulations, responding to records requests in a timely manner.
- Utilize a variety of software and web-based systems, ensuring proficiency and efficiency.
- High school diploma or equivalent.
- 3 to 5 years' experience in administrative support, customer service, and/or records/fiscal administration.
- Depending on assignment, may require department-specific certification.
- Valid driver's license or reliable transportation to travel to events, meetings, etc.
- Basic business English usage, including the meaning and spelling of words, rules of composition, and grammar.
- Office practices and administrative procedures, records management, and administration techniques and procedures.
- Financial record keeping practices and/or inventory control methods.
- Grant and contract administration processes and procedures.
- Common business software applications such as Microsoft Office.
This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary. Incumbents may be required to exert up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.
