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Marketing Support Specialist

2 months ago

Inglewood, California, United States Vaco Full time

A prominent company in the medical manufacturing sector is seeking a meticulous and proactive Marketing Administrative Coordinator to provide vital assistance to our marketing division. This position encompasses the management of sales analytics, market insights, forecasts, account evaluations, and new product details.

The Coordinator will oversee expense documentation, IT requests, inventory of office supplies, and equipment oversight, along with various administrative responsibilities as required.

Key Responsibilities:

  • Provide administrative assistance to management and the team, including the compilation and analysis of sales analytics, market insights, and forecasts.
  • Oversee expense documentation, IT requests, and the inventory of office supplies.
  • Assist in the development of presentations and the management of content calendars for social media.
  • Coordinate customer visits, group meetings, and events, including catering, entertainment, and marketing materials.
  • Support meetings and trade shows by identifying and coordinating requirements, developing schedules, and establishing contacts.
  • Arrange travel and schedule meetings as directed by management.
  • Coordinate logistics for meetings, events, conventions, and workshops.
  • Track and manage marketing samples, prototypes, and products.
  • Act as the primary point of contact for the department via email, phone, and fax, ensuring timely and accurate routing of communications.
  • Maintain an organized work environment, including the upkeep of marketing inventory, as part of the administrative team.

Essential Functions:

  • Report directly to the Group Marketing Manager or other senior management as applicable.
  • Follow management directives to complete tasks efficiently and support project objectives.
  • Prioritize tasks based on management input to align with marketing and sales goals.
  • Collaborate with cross-functional team members and support team-wide initiatives.
  • Adhere to the annual budget for the cost center (OPEX).
  • Perform physical tasks that may involve lifting objects over 25 pounds.
  • Ensure compliance with legal and commercial activity regulations.

Basic Qualifications:

  • Minimum of 2 years of relevant experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Strong writing, presentation, and communication skills.
  • Excellent organizational abilities.

Desired/Preferred Qualifications:

  • Experience as a Coordinator or Administrative Assistant is advantageous.
  • Bachelor's degree is preferred.

If you are a motivated individual with a knack for organization and a passion for supporting team success, we encourage you to consider this opportunity.