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Receptionist and Office Administrator
1 week ago
Role Summary
We are seeking a skilled Receptionist to join our dynamic team at De Novo Review Inc. As a key member of our front office, you will play a vital role in providing exceptional customer service and ensuring seamless day-to-day operations.
Key Responsibilities
- Ensure a positive and professional image of the firm by creating an exceptional first impression for clients and visitors.
- Promote effective communication between the reception and office clientele, adhering to confidentiality policies at all times.
- Answer incoming calls to the switchboard, taking and delivering accurate messages via email or voicemail, as directed by attorneys or staff.
- Manage events, office personnel, and visitors in conference center and office areas.
- Schedule meetings, book conference rooms, and maintain accurate logs.
- Coordinate setups for conference rooms to meet reservation requests prior to scheduled meetings.
- Direct deliveries and maintain accurate records.
- Support administrative staff with tasks and projects as needed.
Requirements
- Superb interpersonal and communication skills, professional demeanor, and presentation.
- Able to handle phone calls and visitor interactions with poise and professionalism.
- Highly motivated, able to work independently with minimal supervision, and take initiative to support the team.
- Deliver exceptional client service, meet high standards, and exceed expectations.
- Ability to prioritize tasks, adapt to a fast-paced environment, and work collaboratively with colleagues.
- Ability to maintain a positive attitude, professionalism, and composure.
- Attention to detail, strong organizational skills, and effective time management.
What We Offer
- Competitive salary: $45,000 - $60,000 per year
- Health insurance
- Dental insurance
- Vision insurance
- Life Insurance
- Tax Advantage Accounts - Medical/Dependent Care FSA, Commuter
- Simple IRA match
- Paid time off
- Paid holidays
- Referral program