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Legal Secretary

2 months ago

Thousand Oaks, California, United States Silver & Arsht (Westlake Village law firm) Full time
Job Description

Job Summary:

We are seeking a highly skilled and organized Administrative Assistant to join our team at Silver & Arsht (Westlake Village law firm). As a Legal Secretary, you will provide administrative support to our attorneys and play a crucial role in maintaining the day-to-day operations of our law firm.

Key Responsibilities:

  • Provide administrative support to one or more attorneys, including scheduling meetings and appointments, maintaining calendars, and preparing documents.
  • Effectively communicate with clients, colleagues, and attorneys, both verbally and in writing.
  • Greet visitors and provide intake sheets for initial consultations.
  • Answer phone calls, take notes/messages, and redirect calls when necessary.
  • Maintain and update contact details, including client and attorney information.
  • Schedule meetings and appointments and maintain a detailed calendar.
  • Maintain and organize files, including copies of all documents and correspondence, and update files with case status and information.
  • Send and respond to emails and letters.
  • Handle incoming and outgoing mail and packages.
  • File various legal documents, such as motions, petitions, and appeals.

Requirements and Qualifications:

  • Experience as a legal secretary or administrative assistant.
  • Familiarity with legal procedures and terminology.
  • Computer knowledge, including word-processing programs, court-filing systems, and transcription software.
  • Strong communication skills, both verbal and written, with proficiency in English.
  • Excellent time-management and typing skills.
  • Ability to multi-task and prioritize tasks effectively.
  • High school diploma or equivalent.
  • Computer literate in Microsoft Office and legal software.