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Trade Show and Event Coordinator

2 months ago

Irving, Texas, United States RedSail Technologies Full time
Job Summary

The Trade Shows and Events Specialist will play a crucial role in supporting the planning, management, and execution of the company's multi-brand presence at trade shows and other events. This position will assist in coordinating logistics, vendor management, and on-site execution to ensure the success of each event.

Key Responsibilities
  • Event Coordination: Assist in planning and coordinating trade shows and events, including logistics, vendor management, and on-site execution.
  • Vendor Liaison: Manage relationships with vendors to ensure timely delivery of services and products.
  • Logistics Support: Coordinate logistics such as shipping, booth setup, and teardown, and handle on-site event issues.
  • Marketing Support: Assist in developing event marketing materials and promotions in collaboration with the marketing team.
  • Budget Tracking: Support budget management by tracking expenses and assisting in cost-saving initiatives.
  • Event Reporting: Assist in compiling event reports, including attendee feedback and ROI analysis.
  • Promotional/Swag Items Management: Oversee the inventory, ordering, shipping, packing, and tracking of all internal promotional and swag items.
  • Team Support: Provide support to the Senior Manager and the Trade Shows and Events team in various tasks as needed.
Requirements
  • Bachelor's degree in marketing, business, event management, or a related field (Master's degree preferred).
  • Proven experience (minimum 2-3 years) in trade show and event management.
Preferred Skills
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Ability to work under pressure and manage multiple tasks simultaneously.
  • Proficiency in Microsoft Office and event management software.
  • Strong attention to detail and problem-solving skills.
  • Experience in managing promotional/swag items and inventory.
  • Willingness to travel as required.
  • Strong negotiation and vendor management skills.
  • Excellent communication and interpersonal skills.
  • Knowledge of industry trends and emerging technologies.