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High-Level Administrative Assistant

1 week ago


New York, New York, United States Quest Partners LLC Full time
About the Role

We are seeking a highly skilled High-Level Administrative Assistant to support our Chief Investment Officer and Founder. The ideal candidate will work closely with other team members to streamline the workload and day-to-day responsibilities of our Founder, ensuring their time is used efficiently and effectively.

This is a hybrid role that requires a unique blend of administrative, project management, and interpersonal skills. The successful candidate will be responsible for managing the day-to-day activities of the Executive, including travel arrangements, personal appointments, estate projects, family coordination, calendar coordination, and financial oversight.

The ideal candidate will have a Bachelor's degree from an accredited institution or equivalent experience, and will possess excellent communication, organizational, and problem-solving skills. They will also be comfortable working in a fast-paced environment and be able to develop strong relationships with colleagues, vendors, and clients.

Key Responsibilities:
  • Travel Arrangements: Schedule, coordinate, and assemble itinerary briefs for domestic and international travel.
  • Personal Appointments: Coordinate timing, duration, and scheduling of wellness appointments.
  • Estate Projects: Manage daily operations for deliveries, coordinate vendor access, verify work order completion against scope of work.
  • Family Coordination: Coordinate the movement of two children between Executive and Former Spouse's households.
  • Calendar Coordination: Partner with Executive Assistant to prioritize and shuffle Executive's professional, personal, and family obligations.
  • Financial Oversight: Liaise with Family Office to coordinate vendor setup, bill pay, manage any vendor disputes, and serve as intermediary between Executive and all Finance teams.

Bachelor's degree required.

Excellent communication, organizational, and problem-solving skills required.