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Client Support Specialist

2 months ago


Oklahoma City, Oklahoma, United States Dobson Fiber Full time

PRIMARY RESPONSIBILITIES:
Effectively manage incoming customer inquiries and ensure that issues are addressed both swiftly and comprehensively.

Accurately and efficiently collect customer details, identify and fulfill customer requirements, educate customers when necessary to minimize future interactions, and document communications through tracking systems.

Deliver exceptional service and assistance across various domains including but not limited to:
billing inquiries, account activations, and technical support. Assess and understand customer needs to ensure satisfaction. Update customer records by maintaining accurate account information. Foster sustainable relationships and trust with clients through transparent and engaging communication. Provide precise, valid, and complete information utilizing appropriate methods and tools. Address customer grievances, offer suitable solutions and alternatives, and follow up to confirm resolution. Resolve customer issues via phone, email, or written correspondence. Assist with order placements, refunds, or exchanges. Collaborate with customer service management to guarantee high-quality service delivery. Maintain records of customer interactions. Collect payment details and other relevant information such as contact numbers. Attempt to persuade customers to reconsider service cancellations. Employ technology to manage high volumes of calls. Cultivate and maintain a positive team atmosphere demonstrating high motivation and excellent collaboration.

ADDITIONAL DUTIES:
Comply with company policies and procedures. Keep the workspace organized and tidy. Establish and maintain a record of good attendance and punctuality. Safeguard the confidentiality of all customer and company data. Complete any assigned special projects.

SKILLS AND QUALIFICATIONS:

Must be able to acquire knowledge of all job facets through on-the-job training, attending workshops, or reading instructional materials.

Must possess a solid understanding of telephone etiquette and office protocols. Ability to identify problems, assess the severity of situations, gather data, and establish facts. Maintain a positive demeanor towards colleagues and clients. Uphold honesty and integrity in all interactions. Demonstrate effective time management skills. Possess troubleshooting capabilities. Exhibit professional and effective verbal and written communication skills. Ability to perform basic arithmetic operations with whole numbers and decimals.

EDUCATIONAL BACKGROUND:
Proficiency in Computer Operations, including web-based applications, typing, and phone handling.

Preferred knowledge in telecommunications with at least one year of experience in a business office setting, such as clerical work, administrative assistance, accounting, or data entry.


WORK SETTING:

Maintain a performance level of forty (40) hours per week, with additional hours as necessary, including a one (1) hour unpaid lunch break each day.

The noise level in this setting is typically moderate. Requires the ability to sit or stand for extended periods.