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AP Operations Director

2 weeks ago


Rancho Cucamonga, California, United States National CORE Full time
Job Summary:

The AP Operations Director is responsible for leading the AP department, fostering a positive work environment, and driving operational excellence. This includes developing policies and procedures, managing team performance, and implementing process improvements.

Key Accountabilities:

  • Leads the AP department, promoting teamwork and collaboration.
  • Develops and implements effective policies and procedures.
  • Monitors team performance against established metrics.
  • Ensures fair workload distribution and adequate coverage during absences.
  • Handles performance issues promptly and appropriately.
  • Fosters a positive team culture and high morale.
  • Manages the timely entry and approval of payables in Yardi.
  • Oversees the check run process from start to finish.
  • Ensures timely processing of payments in accordance with established procedures.
  • Provides system support for AP-related queries.
  • Identifies and implements process improvements.
  • Verifies invoices are correctly coded and deficiencies are addressed.
  • Prepares special reports as required by management or third parties.
  • Assists with audit preparations and ensures all backup documentation is attached in Yardi.
  • Sets annual goals for the AP team and assists team members in setting personal goals.
  • Advises staff on handling non-routine reporting transactions.
  • Conducts performance evaluations for assigned staff.
  • Collaborates with the AP Lead to manage the AP inbox and provide support when needed.
  • Coordinates with the Director of Construction Accounting and Controller on other accounting tasks as required.
  • Attends company-sponsored events related to team development, which may include overnight stays.

Requirements:

  • Minimum 5 years of experience in accounts payable, with at least 2 years in a supervisory role.
  • Experience with Yardi or similar accounting software is preferred.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Effective communication and interpersonal skills.
  • Ability to lead and motivate a team.
  • Proficiency in Microsoft Office, particularly Excel.
  • High School education or equivalent is needed with proficiency in both verbal and written communication skills.