General Clerk II Position

4 weeks ago

Lancaster, Wisconsin, United States Interactive Government Holdings Inc Full time
Job Description

The General Clerk II will provide administrative support to executive or field staff with office management responsibilities, including Farm Bill administrative tasks.

Key Responsibilities
  • Assist with conservation program documentation, general administration, and office business functions.
  • Provide support with collecting and assembling cost data and processing payment application requests and programs.
  • Review a wide variety of invoices, vouchers, and other miscellaneous paperwork associated with NRCS Programs.
  • Compile all necessary supporting documents to substantiate payment requests and ensure compliance with provisions of long-term contracting.
  • Track producer requests for wetland compliance and highly erodible land assistance, maintaining wetland determination and highly erodible land case files.
  • Assist with accuracy reviews of documentation, compliance with regulations, and justification of vouchers, invoices, claims, statements, and other requests for payment of goods and services.
  • Process program payment information, prepare documents for signature, and forward completed documents to financial management staff for payment.
  • Establish and maintain contracting files and producer records, including receiving and assembling program applications and collecting producer eligibility information.
  • Compile contract documentation, including conservation plans, maps, photographs, resource data, and technical material.
  • Assist with driving Government vehicles to local shops for routine maintenance/service, tracking vehicle maintenance/service repairs needed and mileage logs.
  • Provide technical information to program applicants and participants, including specific program and land eligibility requirements.
  • Guide program applicants and participants on the completion of required conservation planning steps and provide basic explanations regarding practice statements of work and deliverable requirements for conservation program participation.
  • Assist with uploading documents and photos to conservation planning software and other Data Management Systems.
  • Contact cooperators to follow-up on the status of conservation plan progress and transfer landowners to the appropriate staff when there are concerns with acceptance of the agreed-upon conservation measures.
Requirements
  • Must possess and maintain a state-issued driver's license.
  • Must have excellent time management skills.
  • Must be well-organized to efficiently find needed information.
  • Must have previous experience in office management and/or administration.
  • Proficient in word processing and able to type 40 words per minute.
  • Knowledgeable and experienced in utilizing a variety of computer hardware and software applications, including Microsoft Windows, Outlook, Word, Excel, PowerPoint, Access, and Teams.
  • Knowledgeable and experienced in Adobe Acrobat Professional.
  • Must be able to utilize Microsoft Outlook for email and calendars and internet browsers such as Internet Explorer, Google Chrome, and Microsoft Edge.
  • Knowledgeable and experienced in operating small office machines, including calculators, fax machines, scanners, postage meters, and copy machines.
  • Knowledgeable and experienced in general office procedures, including preparing reports, spreadsheets, and filing.
  • Must be able to use proper grammar, spelling, and punctuation in all correspondence and proof others.
  • Can file at least 50 documents an hour, electronically and/or physically.
  • Must have the ability to learn and utilize agency-specific software and web-based applications.
  • Must have familiarity with certified mail and return-receipt mail procedures.
  • Must be capable of working independently.
  • Must possess basic and courteous telephone skills.
  • Must be able to multi-task by working on two or more different projects at the same time.
  • Must be able to shift focus when needed to provide immediate customer assistance.
  • Must be able to pass a background investigation.
  • Must read, write, speak, and understand English fluently.
  • Demonstrates knowledge and support of the Equal Opportunity and Civil Rights policy.

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