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Records Manager and Action Officer

2 months ago

Chantilly, Virginia, United States ManTech Full time
Secure Our Nation, Ignite Your Future

ManTech International Corporation is seeking a highly motivated and experienced Records Manager and Action Officer to join our team in Chantilly, VA. As a key member of our organization, you will play a critical role in providing records management support to our government intelligence customer.

Responsibilities:
  • Implement, maintain, and audit the file plan to ensure compliance with records management policies and procedures.
  • Administer the online data repository tool and develop and maintain the records management website to ensure accurate and timely information.
  • Create, maintain, and update mail groups to facilitate communication and collaboration.
  • Support the Front Office in all business functions required to ensure smooth performance of the Directorates mission and the senior leadership teams responsibilities.
  • Develop and provide preparatory briefings, data, and information to ensure Senior Leadership is properly informed and prepared for participation in NRO and Directorate senior-level meetings.
  • Provide senior executive level support (e.g., document meeting minutes/action items, create power point presentations, etc) for meetings, forums, technical reviews, design reviews, program status reviews, business reviews, all hands, off-sites, protocol events, conferences, etc.
  • Manage Directorates Tracking Information and Enterprise Response (TIER) actions, researching, creating, and drafting responses, assigning, coordinating, consolidating, and evaluating lower-level responses to prepare a polished, timely, and accurate product to submit.
  • Maintain historic files of previous responses to inform the updating or crafting of responses to future related TIER actions.
  • Maintain TIER distribution groups to ensure TIER user groups are up to date and actions are completed in a timely manner.
  • Support and help implement Directorate governance policy and processes, supporting the preparation of Directorate annual statement of assurance (SOA), supporting Directorate responsibilities related to NRO strategic decision framework, continuity of operations (COOP), military summits, and war gaming exercises.
  • Implement, maintain, and bi-annually audit the Group file plan structures (hard copy records and electronic copy records).
  • Schedule, coordinate, and track new hire registration and training, maintaining course records to include schedules, registration, and evidence of completion.
  • Act as focal point for organization-wide learning opportunities and program calls.
  • Assist with onboarding and off-boarding requirements.
  • Develop, schedule, facilitate, and update quarterly organizational new employees orientation course.
  • Evaluate and recommend non-company training programs, including seminars and schools that can be utilized in developing specialized skills.
  • Determine and utilize specialty skills, inside and outside the company for the training program.
  • Strong organization and time management skills, excellent communication and writing skills, and the ability to multi-task in a fast-paced environment.
  • Possess and demonstrates a positive attitude with paramount desire to fill organizational objectives through complete customer satisfaction.
  • Occasional travel up to 25%.
Basic Qualifications:
  • Requires Bachelors degree and 1 or more years of relevant experience or high school diploma and 3 or more years of relevant experience.
  • Understanding Records Management.
  • Familiarity with understanding and implementing policies and procedures.
  • Understanding and experience with File Plans and maintaining records.
  • Experience with authoring and updating (program) plans.
  • Experience conducting routine checks of information to ensure compliance with policy.
  • Familiar with maintaining and updating the Business Management Plans.
  • Familiarity developing and facilitating training sessions.
  • Ability to understand and adhere to Directives and Instructions.
  • Lead meetings and brief Senior-level clients.
  • Familiarity with training plans and procedures.
  • Experience with routing actions and taskers (in an action/staff officer capacity).
  • Experience using Microsoft Office including Outlook, Word, and Excel.
  • Ability to travel up to 25%.
Preferred Qualifications:
  • Previous NRO experience is desired.
  • Analytical and Critical Thinking Skills.
  • Keen attention to detail and time management and organizational skills.
  • Strong communication skills (oral and written).
Security Clearance Requirement:
  • Active current TS/SCI with Polygraph is required.
Physical Requirements:
  • Must be able to be in a stationary position more than 50% of the time.
  • Must be able to communicate, converse, and exchange information with peers and senior personnel.
  • Constantly operates a computer and other office productivity machinery, such as a computer.

For all positions requiring access to technology/software source code that is subject to export control laws, employment with the company is contingent on either verifying U.S.-person status or obtaining any necessary license. The applicant will be required to answer certain questions for export control purposes, and that information will be reviewed by compliance personnel to ensure compliance with federal law. ManTech may choose not to apply for a license for such individuals whose access to export-controlled technology or software source code may require authorization and may decline to proceed with an applicant on that basis alone.

ManTech International Corporation, as well as its subsidiaries proactively fulfills its role as an equal opportunity employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, religion, age, sexual orientation, gender identity and expression, national origin, marital status, physical or mental disability, status as a Disabled Veteran, Recently Separated Veteran, Active Duty Wartime or Campaign Badge Veteran, Armed Forces Services Medal, or any other characteristic protected by law.

If you require a reasonable accommodation to apply for a position with ManTech through its online applicant system, please contact ManTech's Corporate EEO Department at ManTech is an affirmative action/equal opportunity employer - minorities, females, disabled and protected veterans are urged to apply. ManTech's utilization of any external recruitment or job placement agency is predicated upon its full compliance with our equal opportunity/affirmative action policies. ManTech does not accept resumes from unsolicited recruiting firms. We pay no fees for unsolicited services.

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