Departmental Operations Assistant

2 weeks ago


Seminole, Florida, United States Just Write Full time
About the Role

The Senior Staff Assistant plays a vital role in the success of the Services Department, supporting the Division Manager and Section Managers in their daily operations.

This role requires exceptional organizational skills, attention to detail, and the ability to handle various administrative tasks efficiently.

Key Responsibilities
  • Payroll and Records Management: Compile, compute, and maintain payroll, attendance, and other necessary records.
  • Administrative Support: Prepare and submit paperwork for Library Services personnel actions, including delivering mail, scheduling meetings, and summarizing meeting minutes.
  • Customer Service: Provide outstanding customer service in person, via email, or on the telephone.
  • Purchasing and Budget Monitoring: Handle centralized purchasing of office and operating supplies for the library system, preparing purchase orders and invoices, processing payments, and monitoring budget expenses.
  • Special Projects and Research: Conduct research and coordinate special projects related to Division needs, managing inventory, computer leasing, and vehicle assignments.
  • Travel Coordination: Arrange and prepare documents for travel to conferences, seminars, and other events.
  • Confidentiality: Maintain and safeguard confidential information, including sensitive library patron records.
  • Emergency Duties: In the event of an emergency, all employees are considered essential personnel and may be required to perform alternate duties.

Salary: $65,000 - $85,000 per annum, depending on experience and qualifications.



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