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Event Coordination Specialist

2 months ago

Breckenridge, Colorado, United States HVMG Full time

HVMG Event Management Role

We are seeking a dedicated and enthusiastic Event Coordination Specialist to oversee and implement group assignments provided by the Sales Department. The primary responsibility of this role is to ensure seamless execution of events while fostering strong relationships with clients.

Key Responsibilities:

  • Manage and execute group assignments as directed by the Sales Department.
  • Maintain robust client relations and ensure that event specifications are clearly communicated and fulfilled for an optimal experience.
  • Oversee on-site conference activities to guarantee timely and accurate execution of arrangements.
  • Adhere to organizational standards while performing job responsibilities.
  • Develop and nurture client partnerships, ensuring all details are communicated effectively for a successful event.
  • Monitor and manage room blocks in accordance with contracts, utilizing historical data and client information to optimize hotel revenue.
  • Review and validate sales contracts, including room blocks, cutoff dates, and special concessions with clients.
  • Enforce program deadlines and collaborate with clients to release unneeded meeting space to maximize revenue.
  • Propose enhancements or upgrades to improve revenue opportunities.
  • Engage in site visits and client meetings as necessary.
  • Prepare and distribute conference resumes prior to the arrival of the main group, updating hotel departments with any changes.
  • Participate in weekly meetings, including Sales, Operations, and BEO meetings relevant to the role.
  • Verify sleeping room blocks, special concessions, and rates as outlined in contracts with group reservations agents.
  • Ensure accurate credit information is submitted in the account management system at turnover.
  • Participate in Pre/Post Conference meetings and review billing with clients.
  • Represent the hotel professionally at client and industry events.
  • Continuously monitor competitive hotels for product quality, pricing strategies, and service offerings.
  • Build and maintain rapport with the hotel community and key contacts to ensure a strong industry presence.
  • Demonstrate a passion for excellence and a drive to outperform competitors.
  • Attend all necessary department and hotel meetings.
  • Act as a leader and role model for all associates.
  • Follow Standard Operating Procedures (SOPs) as outlined.
  • Perform any additional duties as assigned.

Qualifications:

  • Bachelor's degree from a four-year college or university, or equivalent combination of education and experience.
  • Minimum of 1 year of management experience in a similar role within the hospitality sector.
  • Strong knowledge of food and beverage menus and pricing is preferred.
  • Proven selling and negotiation skills with a track record of closing deals.
  • Familiarity with sales software (e.g., Delphi/SalesPro) is advantageous.
  • Professional demeanor with a service-oriented approach.

Benefits:

  • Competitive salary with a bonus plan.
  • Medical, dental, and vision insurance.
  • Short-term and long-term disability insurance.
  • 401(k) plan with a 4% match.
  • Paid vacation days and nine paid holidays.
  • Travel discounts with the company and Marriott brand.

Physical Requirements:

  • Ability to lift/pull/carry up to 15 lbs regularly and up to 30 lbs occasionally.
  • Endure various physical movements throughout the work areas.
  • Remain in a stationary position for extended periods during shifts.
  • Effectively communicate with guests, management, and co-workers.