Senior Office Manager

7 days ago


Albuquerque, New Mexico, United States Chrysalis Psychiatry Full time

Job Description

The Executive Assistant will be responsible for managing the daily operations of the executive office, coordinating with clinical and administrative staff, and ensuring effective communication and organization within the clinic.

This role involves:

  • Calendar and Schedule Management:

    • Coordinate and manage the Executive's calendars, including scheduling appointments with medical professionals, clients, and external partners.

    • Organize meetings and conferences, including preparation of materials and coordination of logistics.

    • Handle travel arrangements for conferences, meetings, and site visits.

  • Communication and Correspondence:

    • Serve as the primary point of contact between the Executives and internal/external stakeholders, including patients, medical staff, and partners.

    • Draft, review, and distribute professional correspondence, reports, and communications.

    • Screen and prioritize incoming communications, responding or directing as appropriate.

  • Administrative Support:

    • Prepare and manage confidential documents, including patient records, financial reports, and personnel files.

    • Assist in the preparation of grant applications, proposals, and regulatory documentation.

    • Maintain accurate records of clinic policies, procedures, and compliance documentation.

  • Project Coordination:

    • Assist in planning and executing special projects, including community outreach programs, clinic expansions, and patient care initiatives.

    • Monitor project timelines and ensure deadlines are met.

    • Collaborate with clinical and administrative staff to support the clinic's operational goals.



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