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Accounting Specialist with QuickBooks Expertise

2 months ago

Romeoville, Illinois, United States Citadel Information Management Inc Full time
Job Overview

Citadel Information Management Inc is a well-established, locally owned business situated in the western suburbs of Chicago. We pride ourselves on our commitment to excellence and professionalism.

Key Responsibilities

- Execute daily accounts receivable (A/R) and accounts payable (A/P) tasks, along with banking operations using QuickBooks software.

- Generate comprehensive reports and manage projects in collaboration with owners and management.

- Coordinate with various departments as necessary.

- Handle phone communications to address accounting inquiries.

- Maintain and update accounting logs and records that detail financial transactions.

- Input data into various internal software systems.

- Compile data and prepare diverse reports.

- Reconcile records with internal personnel and external vendors or clients.

- Suggest actions to resolve discrepancies.

- Investigate any questionable data.

Accounting Skills Required

- Proficient in QuickBooks accounting software.

- Strong commitment to meeting deadlines on a daily, weekly, and monthly basis.

- Highly organized and methodical in approach.

- Ability to work independently and efficiently without supervision.

- Deliver accurate and timely work, with a focus on detail and quality.

- Manage daily accounting tasks including A/R and A/P.

- Conduct A/R collections for overdue accounts.

- Accurately type and maintain accounting documents and records.

- Prepare bank deposits and general ledger postings.

- Reconcile accounts promptly.

- Research and report accounting issues and discrepancies to management.

- Adhere to established standards, procedures, and applicable regulations.

- Continuously enhance job knowledge.

Qualifications

- Proven experience in accounting.

- Familiarity with bookkeeping and fundamental accounting practices.

- Competence in QuickBooks, MS Office, and database management.

- Strong attention to detail and accuracy in all work performed.

- Aptitude for numerical analysis.

- Well-organized and efficient in task management.

- Minimum of 3 years of relevant experience in a similar role.

- High school diploma plus an associate's degree or equivalent education.

General Office Expectations

- Maintain a professional demeanor in work performance and appearance.

- Proactively report to management without needing prompts.

- Exhibit strong comprehension and retention skills, taking notes and following instructions diligently.

- Demonstrate excellent communication skills, both written and verbal.

- Ability to manage multiple tasks effectively to meet deadlines.

- Work independently at a quick pace with minimal supervision.

- Foster a collaborative team environment with a positive attitude.

- Highly detail-oriented, reliable, and organized.

- Punctual and dependable with a strong attendance record.

- Proficient in Microsoft Office applications including Word, Excel, and Outlook.