Administrative Support Specialist

6 days ago


Chicago, Illinois, United States The Night Ministry Full time
About The Night Ministry

We are a Chicago-based organization dedicated to providing human connection, housing support, and healthcare to our most vulnerable neighbors who are unhoused or experiencing poverty.

With a 45-year history of serving everyone without concern for race, ethnicity, religion, sexual orientation, or gender identity, we strive to affirm our shared humanity and advocate for the immediate physical, emotional, and social needs of those we serve.

Job Summary

The Executive Assistant will provide comprehensive administrative support to our President & CEO, ensuring their schedule is respected and managed effectively. This role involves direct communication with various stakeholders, researching and prioritizing incoming issues, and determining the appropriate course of action.

This individual will have strong organizational skills, excellent attention to detail, and exceptional written and verbal communication skills. They will be proactive in problem-solving, adaptable, and highly resourceful, with the ability to work independently and as part of a team.

Key Responsibilities:
  • Manage a highly active calendar, complete expense reports, compose confidential correspondence, arrange travel plans, and compile documents for meetings
  • Serve as liaison between the President's office and internal departments, maintaining credibility, trust, and support with Executive and Senior Management staff
  • Research and prioritize incoming issues, determining the appropriate course of action and communicating directly with stakeholders
  • Assist with scheduling and coordinating senior management meetings, off-sites, and all-staff meetings
  • Edit and draft written communications for external stakeholders, including donor acknowledgment letters
Requirements:
  • Bachelor's degree or equivalent required
  • Five years of experience supporting C-Level Executives, preferably in a non-profit organization
  • Experience and interest in internal and external communications, partnership development, and fundraising
  • Proficient in Microsoft Office, Adobe Acrobat, and social media web platforms

Estimated Salary: $65,000 - $80,000 per year.

Benefits:

Full-time staff are entitled to full benefits after 30 days of employment, including medical, dental, vision, 401k, and more.



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