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Project Coordinator

4 weeks ago

Reno, Nevada, United States Richard Joseph Construction Full time
Job Overview

The Project Coordinator plays a vital role in ensuring the smooth operation of projects from start to finish. This position requires strong organizational skills, attention to detail, and effective communication with various stakeholders.

Key Responsibilities
  • Coordinate project activities, ensuring timely completion and efficient use of resources.
  • Communicate effectively with customers, estimators, subcontractors, and vendors to ensure project success.
  • Assist the Project Manager in managing project documentation, including budget tracking and project schedules.
  • Ensure all project-related tasks are completed and uploaded in a timely manner.
  • Support the accounting and project management teams in invoicing and tracking outstanding receivables.
  • Act as a liaison between the customer and Project Manager to ensure project success.
  • Address customer questions and concerns throughout the project.
  • Perform tasks required by the Project Manager to support project needs.
  • Be aware of all aspects of the project scope to provide proper assistance to the Project Manager.
  • Track project changes and produce updated schedules.
  • Review project information and compile schedules in a timely manner.
  • Track the progress of all new and ongoing projects and maintain up-to-date notes.
  • Coordinate estimating, sales, proposal, and contracting documentation work with in-house staff and sub-trades.
  • Prepare and/or edit internal scopes of work, estimates, budgets, letters, memos, and emails.
  • File all project documents appropriately.
  • Organize, compile, and submit support documentation on completion of the project.
  • Submit any required information to the client as directed by the Project Manager.
  • Report to the Project Manager for all issues.
  • Be capable of short-term coverage for the project in the event of Project Manager vacations or absences.
  • Assist with reception relief as needed.
  • Provide excellent customer service.
  • Work under time constraints to meet specific timelines.
  • Ensure attention to detail and keen sense of safeguarding other people's property and information.
  • Participate in and demonstrate an understanding of safety principles and practices; follow all safety policies and procedures to support a safe working environment.
  • Comply with all company policies and procedures, as well as OSHA requirements.
  • Proactively communicate job site conditions and concerns that may or are affecting completion of the job to the appropriate person.
  • Attend all company-sponsored training courses.
Requirements
  • Post-secondary administration courses or certification.
  • 1+ year prior construction experience, and/or construction coordination.
  • Knowledge of Procore, Top Builder, Sage 100 Contractor, preferred.
  • Manage sensitive information appropriately and maintain confidentiality.
  • Strong aptitude to work within deadlines.
  • Integrity, honesty, and responsibility with a desire to contribute to a team.
  • Highly organized with attention to details.
  • Comprehensive understanding of customer service, principles, and practices.
  • Eligible to operate a motor vehicle per company vehicle policy.
  • Ability to work within a team or independently as needed.
  • Strong written and verbal communication skills.
  • Proven ability to multi-task in a fast-paced environment.
  • Basic computer and/or tablet/iPad experience.
  • Intermediate computer and/or tablet/iPad experience with Microsoft Office programs such as Excel, Word, and Google Suite.
  • Periodic travel may be required.
  • Willing to submit to a background record check.
Physical Demands
  • Frequent lifting from 5-40 lbs, unassisted (from 10-40% of the time).
  • Occasional lifting from 41 lbs +, assisted (up to 150% of the time).
  • Access and mobility in tight spaces.
  • Sustained periods of standing, sitting, walking, bending, and kneeling.