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Administrative Support Specialist to Executive Leadership
2 months ago
We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to our Executive Leadership team. This role will play a pivotal part in ensuring smooth day-to-day operations and efficient office management.
Key Responsibilities- Manage administrative functions to ensure seamless daily operations and optimal office management.
- Oversee communication channels, including phone and email, to handle inquiries professionally and direct them to the appropriate team members.
- Maintain organizational databases, ensuring contact information and important documents are up-to-date and accessible.
- Coordinate logistics for certified mailings and external communications, ensuring timely delivery and compliance with organizational standards.
- Serve as a liaison with external vendors, managing relationships to resolve service-related issues and ensure operational continuity.
- Manage office supplies and resources, maintaining optimal inventory levels to support business needs.
- Facilitate the preparation and review of key operational documents, ensuring they align with company policies and legal requirements.
- Provide administrative support throughout the recruitment process, including candidate management and onboarding coordination.
- Assist with special projects and initiatives that enhance company performance and executive leadership goals.
- Support HR in the recruitment lifecycle, including managing job postings, tracking applicants, screening resumes, coordinating interviews, and conducting initial candidate assessments.
- Collaborate with HR to deploy the onboarding experience by overseeing background checks, coordinating start dates, and managing the preparation and distribution of new hire documentation, ensuring a smooth and compliant integration of new employees into the organization.
- Bachelor's degree in Business Administration or a related field.
- Knowledge in Microsoft Office, including data entry and basic formulas on Excel.
- Familiarity with Adobe Sign or similar e-signature platforms for preparing and managing digital documents.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
- Enthusiastic and proactive approach to problem-solving.
- Able to safely lift, pull, and push up to 20 lbs.
- Able to stand, walk, stoop, kneel, bend, and reach.
- Able to sit at a desk and use the computer for extended periods of time.
- Repetitive hand motions, such as typing.
- Competitive Health Insurance: Medical, Dental, & Vision.
- 401(k).
- 401(k) matching.
- Paid Time Off.
- Company Paid Holidays.
- Year End Bonus.
Applebrook Homes LLC is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on any protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization.
