Office Specialist II
6 days ago
Job Description
The Utah Department of Corrections is seeking a highly skilled and detail-oriented Office Specialist II to provide clerical support for the Adult Probation and Parole office in Ogden, UT. As a key member of the team, you will be responsible for monitoring jail caseloads, tracking sentencing to open cases, and checking in offenders. This position requires extensive data entry, accuracy, and attention to detail.
Key Responsibilities
- Schedule and coordinate appointments
- Maintain calendars
- Provide authorized agencies with information
- Run a variety of reports
- Access and run reports in law enforcement-sensitive databases, including criminal background reports
- Coordinate information and assist agents and supervisors in clerical aspects of their caseload supervision
- Order DA packets and police reports
- Prepare probation and parole documents
- Generate probation and parole agreements
- Verify conditions of probation and parole
- Open, maintain, and update investigation files and other records
- Data entry
Requirements
- At least 1 year of experience working in a professional office environment
- Extensive working knowledge of MS Word/Excel and Google suite
- Detail-oriented
- Works independently with little or no supervision
- Experience in scanning and uploading documents into a database
- Ability to obtain and maintain BCI access (Bureau of Criminal Identification), which requires fingerprints and a background investigation
- Experience working with and keeping information confidential
- Excellent customer service skills
- Excellent communication skills
- Ability to multi-task
- Ability to prioritize work and adapt to changing priorities to meet strict deadlines
- Strong organizational skills
Preferred Qualifications
- Working experience in a law enforcement agency
Why Work with Us
The Utah Department of Corrections supports the pursuit of professional growth and development through a culture that encourages great employees, great attitudes, and great teamwork. We offer great health and retirement benefits, generous paid time off, and a positive work-life balance.
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