Registrar

Westminster College is seeking a highly skilled and experienced Registrar to join our team. As a key member of our academic administration, the Registrar will be responsible for providing leadership and oversight for all functions and services of the Registrar's Office.

• Coordinate and supervise all aspects of the Registrar's Office, including student information systems, registration, grading, degree and enrollment verification, academic records management, transcripts, compliance, graduation auditing, and awarding of degrees.
• Oversee the management of policies, processes, and operations of the Registrar's Office, providing leadership, innovation, vision, and accountability for the management of all records, registration policies, and services that support student success.
• Provide oversight for the integrity and accuracy of student academic record-keeping and transcript production, ensuring compliance with the College's academic policies and standards.
• Oversee the conformity of educational record use, dissemination, and privacy of student information to College policies and legal requirements, including the Family Educational Rights and Privacy Act (FERPA) and other applicable laws and regulations.
• Manage the efficient use of classrooms and maintain up-to-date course schedules, catalogs, and final examination schedules.
• Oversee the implementation and effective use of systems for student information, degree audit, and other systems.
• Provide leadership as the key liaison to IT for issues pertaining to all services provided by the Registrar's Office, including the development and maintenance of computerized records and registration systems.
• Provide strategic input and develop recommendations for the implementation of related technology applications in support of enhanced services for students, faculty, and staff.
• Monitor and verify student enrollment data essential for official internal and external reporting related to academic and student records, including the National Student Clearinghouse, auditors, and accreditors, as needed.
• Work cooperatively with the Director of Financial Aid to ensure accurate student enrollment reporting to government agencies.
• Supervise the evaluation and recording of transfer credit for the College, including credit for Advanced Placement and International Baccalaureate examinations, credit from study abroad programs, and pre-and post-matriculation credit from domestic institutions, ensuring that credit is transferred in accordance with College policies, external regulations, and best professional practices.
• Supervise the creation and maintenance of any tool and database used for transfer credit evaluation, such as Transfer Evaluation System (TES).
• Coordinate efforts with other offices to improve services for students, prospective students, and faculty through the Registrar's Office.
• Supervise the maintenance of the degree audit system and provide oversight for the monitoring of students' progress toward degree completion.
• Promote and maintain effective relationships with faculty, staff, and academic partners across campus and other institutions, collaborating on issues relating to curriculum, university policies, and other areas of Registrar responsibilities.
• Oversee training, development, and maintenance of procedure manuals, regulations, and systems within the Registrar's office for the university community.
• Supervise, train, manage, evaluate, and develop staff within the office.
• Serve on administrative committees as assigned.
• Perform other duties as assigned.

Requirements:

• Bachelor's degree required; Master's degree preferred.
• Previous experience as a College Registrar or in a Registrar's Office is preferred.
• Ability to communicate effectively with a wide constituency, whether in person, over the phone, or electronically.
• Sincere dedication to exceptional customer service.
• Ability to produce high-quality, accurate work in a fast-paced environment.
• Ability to multitask and provide attention to detail.
• Advanced data retrieval and reporting.
• Complex statistical analysis and interpretation.
• Ability to organize and prioritize.
• Ability to work as a member of an office team in a professional and friendly manner.
• Experience with and ability to handle sensitive and/or confidential information.
• Proficiency in Microsoft Word, including ability to edit and format large documents.
• Proficiency in Microsoft Excel.
• Ability to maintain electronic calendar in Microsoft Outlook.
• Knowledge of other Windows-based software and willingness to learn operations in Jenzabar and other internal management platforms.
• Supervision and delegation.
• Ability to work occasional weekends and evenings.

Westminster College Mission:

Westminster College is committed to educating and inspiring all its students through a distinctive liberal arts curriculum and a dynamic developmental experience. We challenge our students to be critically aware, life-long learners and leaders of character, committed to the values of integrity, fairness, respect, and responsibility. We prepare our students for lives of success, significance, and service.