Support Services Associate
3 weeks ago
Job Summary
We are seeking an experienced Administrative Assistant to provide top-notch support to the Chief of Staff at Purdue University. This role requires exceptional organizational and communication skills, as well as the ability to work independently and collaboratively as part of a team.
Key Responsibilities
- Manage complex calendars, schedule meetings and events, arrange travel, and handle incoming inquiries.
- Create engaging content, such as agendas, flyers, and promotional materials, and update and maintain websites, photo files, RSVPs, databases, and mailing lists.
- Assist with event planning, including room reservations, setup, catering, and printing nametags, as well as occasional support during events.
- Oversee event photography, hiring photographers according to a defined strategy for social media, stewardship, and messages with photos.
- Collaborate with the Office of the President staff to maintain the Westwood event calendar, provide standard materials for the President, and offer office support as needed.
- Arrange travel, order supplies, maintain organizational files, make copies, distribute incoming and outgoing mail, and ensure proper functioning of office equipment.
- Process receipts, reconcile credit card statements, and pay invoices through Purdue systems.
Requirements
- A high school diploma or equivalent and two or more years of experience in a clerical or administrative support role.
- Excellent organizational and time management skills, with the ability to handle frequent interruptions, prioritize tasks, meet deadlines, and maintain confidentiality.
- Sufficient computer and related software skills, including proficiency in Word, Excel, PowerPoint, Outlook, Internet, web conferencing tools, and typing, drafting, filing, data entry, proofreading, and editing skills.
- The ability to identify routine problems and recommend solutions, as well as flexibility in managing requests from multiple formats (text, email, teams, etc.).
Salary Range: $50,000 - $60,000 per year
Benefits: Eligible for overtime, non-exempt employee defined contribution plan, retirement eligibility, EOE/AA employer.
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