Therapeutic Court Coordinator

4 weeks ago

Airway Heights, Washington, United States City of Airway Heights Full time
Job Title: Therapeutic Court Coordinator

Job Summary:

The Therapeutic Court Coordinator will be responsible for coordinating the Therapeutic Court program, including coordinating the review and update of the Therapeutic Court handbook with the Therapeutic Court Team. This position will also be responsible for entering and updating necessary information in the case management system, collecting information for statistical purposes on Therapeutic Court participants, and conducting research on other Therapeutic Court programs and making recommendations to the Therapeutic Court Team.

Key Responsibilities:

  • Coordinate the Therapeutic Court program, including coordinating the review and update of the Therapeutic Court handbook with the Therapeutic Court Team.
  • Enter and update necessary information in the case management system.
  • Collect information for statistical purposes on Therapeutic Court participants.
  • Conduct research on other Therapeutic Court programs and make recommendations to the Therapeutic Court Team.
  • Serve as the direct liaison between members of the Therapeutic Court team, consisting of multi-departmental professionals, the Therapeutic Court Judge, and Court Administrator, to coordinate court and treatment activities for Therapeutic Court clients.
  • Track items purchased for the Therapeutic Court Program, including books and incentives.
  • Perform court clerk responsibilities related to Therapeutic Court sessions and train a backup clerk in Therapeutic Court procedures.
  • Coordinate and facilitate the day-to-day operations of the Therapeutic Court Program, including calendaring, data management, and maintenance, using statewide database and calendaring systems, as well as Microsoft Office to schedule meetings with all stakeholders in the program.
  • Research, compile, and prepare proposals for specific grant or state-funded therapeutic programs.
  • Collect and enter statistical data for the Therapeutic Court and compile and evaluate the data for simple and complex reports to judges, administrators, state, and/or federal grant agencies.
  • Make recommendations for program improvements and prepare required statistical and programming information for grant reports and reimbursement requests from grant agencies.
  • Develop, publish, maintain, and distribute program literature.
  • Arrange and schedule interpreters for hearings, meetings with attorneys, treatment agencies, and/or other community organizations.
  • Research and identify defendants in custody status and jail location, coordinate in-custody transports for the in-custody docket, and notify all parties.
  • Send documents to the jail, records department, lawyers, defendants, victims, the public, community organizations, and other governmental agencies while adhering to strict legal deadlines.
  • Use the Department of Licensing web forms to report pretrial/post-conviction ignition interlock requirements, record corrections, ineligibility to possess firearms, adjudicating failure to appear(s), and conviction information to the Department of Licensing while adhering to strict legal deadlines.
  • Manage warrants and failure to appear (FTA), including ordering, issuing, recalling, adjudicating, processing, and reissuing.
  • Schedule hearings with counsel and defendants and notify all related parties. Set cases within jurisdictional timeframes in accordance with the Washington State Court Rules for various types of hearings.
  • Process bail postings and release from custody, follow timelines of bond forfeitures, surrenders, and exonerations.
  • Process and enter all orders and paperwork, including but not limited to: probable cause forms, scheduling orders, orders on motions, judgment & sentence, and show cause orders.
  • Process correspondence from defendants, including identifying the issue, referring to the judge, and responding to the defendant.
  • Process incoming mail, checking addresses, mailing notices and summons.
  • Serve as liaison between the court and the public, police, prosecutors, defense counsel, attorneys, and other City Departments and employees, reply to customers by providing answers to questions and information regarding court procedures, resolve complaints, and make referrals as necessary.
  • Process all legal documents received from prosecutors, attorneys, law enforcement, jail/correction facilities, treatment agencies, and the public, take action using the appropriate court procedures mindful of speedy trial and jurisdictional timelines.
  • Maintain an accurate, up-to-date, and complete filing system for all therapeutic criminal files.
  • Order, email, print, and prepare courtroom calendars and case files for all court sessions, ensure appropriate documents are in files, forward future calendars via email to prosecutors, defense attorneys, victim advocates, and court staff, and arrange transport of in-custody defendants to court.
  • Prepare text message reports and prepare/send text messages through the court's text message system for court dates, time pay with the court, and probation/SOC conditions.
  • Serve as the probation officer/clerk for therapeutic court cases, which may include meeting one-on-one with defendants to explain sentencing and/or diversion agreement conditions, provide community treatment resources, schedule future appointments, and assess eligibility for statutorily driven court programs, monitor EHM and sentences, ensure DNA has been collected per court order, oversee the development and support of individuals on probation by providing assistance, direction, and information to probationers as needed, manage and monitor high-volume caseloads, ensuring defendant compliance with conditions of sentencing and/or diversion agreements, in the case of non-compliance, know and understand the court's directive, burden of proof of non-compliance, and forward the non-compliance to the attorneys for revocation proceedings, prepare and maintain defendant case files, records, and violation reports, conduct periodic file audits as necessary, respond to verbal and written requests for information from defendants, attorneys, and treatment providers in a timely manner, uphold treatment agency to state requirements for reporting minimum and minimum treatment requirements, maintain probation case management files and partner portals.
  • Assist the Community Justice Specialist.
  • Actively support the vision, mission, values, and goals of the Municipal Court.
  • Perform any and all other duties assigned.

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