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Office Administration Specialist
2 months ago
Key Responsibilities
- Provide assistance with everyday administrative tasks and general office operations, including procurement of office supplies, processing invoices for payment, and maintaining organized filing and tracking systems.
- Facilitate administrative support for various operational departments (such as Private Events and Food & Beverage) by managing billing and general reporting. Process invoices and expense reports for approval and oversee monthly accrual submissions.
- Assist in the recruitment process for hourly positions and coordinate interview schedules.
- Ensure compliance with government I-9 and E-Verify regulations for hiring leaders and new employees.
- Maintain accurate employee time records to guarantee timely and appropriate compensation.
- Monitor personnel-related matters including attendance, performance evaluations, and benefit disbursements.
- Ensure all employee documentation and personnel transactions are executed in accordance with company policies.
- Support the planning, development, and execution of employee engagement, retention, and recognition initiatives.
- Assist in managing the venue's training programs by tracking and ensuring completion of required training and certifications.
- Oversee routine equipment maintenance requirements and necessary building inspections.
- Conduct regular internal audits for building, health, and safety compliance. Collaborate daily with venue leadership and external auditors during their visits.
- Maintain an organized office environment, including supplies and equipment.
- Direct employee inquiries appropriately to venue and company leadership.
- Perform additional duties as assigned.
Qualifications
Education
- High school diploma or equivalent is required.
Experience
- A minimum of 2 years of relevant experience is required.
Knowledge, Skills, and Abilities
- Exceptional interpersonal, written, and verbal communication skills.
- Strong attention to detail and a commitment to delivering high-quality work.
- Proficient in Microsoft Office and capable of learning new systems quickly.
