Operations Specialist

3 days ago

Arlington, Virginia, United States Haweo Full time
Job Title: Operations Specialist

Job Summary:

We are seeking a highly motivated and detail-oriented Operations Specialist to join our dynamic team at Galapagos Federal Systems LLC. As an Operations Specialist, you will provide critical administrative and business management support for both ongoing and emerging programs.

Key Responsibilities:

  • Provide comprehensive administrative support for DASA(DES) or the DES Deputy Director, covering leave and absences on a rotational basis.
  • Handle information requests for General Officer and Senior Executive Service-level offices.
  • Schedule and facilitate meetings seamlessly.
  • Serve as the Primary Point of Contact (POC) for interactions with the ASA(ALT) Staff Action Control Office (SACO).
  • Coordinate with the DES Executive Officer (XO) and Executive Administrator to manage, staff, and track Executive Director correspondence.
  • Gather and consolidate critical information to support analyses that drive the fielding of capabilities.
  • Advise on policies, procedures, and integration strategies to meet cost, schedule, and performance objectives.
  • Represent DES leadership at government working groups, Integrated Product Teams (IPTs), and planning meetings.
  • Develop briefing materials and documentation for key decision areas.
  • Prepare and participate in meetings and program reviews.
  • Manage the Organizational Operations SharePoint site as the Site Owner.
  • Collaborate with developers to implement enhancements.
  • Provide backup support for conference room scheduling and Video Teleconference (VTC) operations.
  • Schedule and monitor VTC sessions.
  • Program and maintain the Multipoint Conferencing Unit (MCU) and Conference Reservation and Control System (CRCS) database.
  • Provide informal training on using conference room equipment.
  • Coordinate with Network Enterprise Centers (NEC) to set up teleconference bridge requests.
  • Process repair requests and schedule Government-approved solutions.
  • Maintain a semi-annual heating and cooling maintenance schedule.
  • Serve as the alternate Facility Access Control Monitor.
  • Track facility-related maintenance actions in the DES Facility Tracking Log.
  • Review and forward incoming taskers for supplies or services.
  • Collaborate with stakeholders to develop required artifacts using market research data.
  • Track progress throughout the acquisition life cycle.
  • Manage public financial reports to ensure DES employee compliance with DoD reporting requirements.
  • Support intra-agency agreements and acquisition programs.

Requirements:

  • Bachelor's degree.
  • 1-2+ years of paid experience related to administrative support, business analyst support, project coordination/management may be substituted in lieu of the degree.

Benefits:

  • Medical, dental, vision, disability, and life insurance.
  • Flexible Spending Accounts.
  • 401(k).
  • PTO.
  • Paid Paternal leave.
  • Tuition reimbursement.
  • Paid federal holidays.

Security Clearance:

Must be a U.S. Citizen. A high-level Department of Defense active security clearance is/may be required.

Physical Requirements:

Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen.

Company Summary:

Galapagos Federal Systems LLC is an SBA Certified Native Hawaiian Organization 8(a) Small Business specializing in global information technology and offering professional solutions in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.

Our Service Commitment:

Quality IT Solutions... On Time & On Budget.

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