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Administrative Reception Specialist

2 months ago

Tacoma, Washington, United States Private Company Full time
Job Overview

Position: Receptionist

Perks and Benefits:

  • Comprehensive vacation and holiday compensation
  • Health and Dental Coverage
  • Supportive team atmosphere

Key Responsibilities

  • Welcome and assist visitors upon their arrival
  • Guide guests to the correct personnel and departments
  • Manage incoming phone calls by answering, screening, and directing them appropriately
  • Maintain a neat and organized reception area, ensuring all necessary supplies are available (e.g., writing instruments, forms, and informational materials)
  • Perform data entry tasks
  • Handle basic accounting responsibilities
  • Receive, categorize, and distribute daily correspondence and deliveries
  • Order and manage office supplies, keeping track of inventory
  • Update schedules and coordinate meetings
  • Ensure common areas such as the mail room, supply room, and kitchen are clean and well-stocked
  • Carry out additional clerical tasks such as filing, photocopying, and assisting with various projects

Qualifications and Skills

  • Demonstrated experience in a Receptionist, Front Office Representative, or comparable position
  • Proficient in Microsoft Office Suite
  • Hands-on experience with office machinery (e.g., fax machines and printers)
  • Professional demeanor and appearance
  • Strong written and verbal communication abilities
  • Resourceful and proactive in problem-solving
  • Exceptional organizational capabilities
  • Ability to multitask and manage time effectively, prioritizing responsibilities
  • Customer-focused attitude