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Proposal and Bids Specialist
2 months ago
Complete Staffing Solutions is seeking a skilled professional to enhance our Bids Department. We are focused on expanding our capabilities in managing Requests for Proposals (RFPs) and bids.
Key Responsibilities:
- Engage with diverse internal teams, including sales, marketing, and project management, to collect essential information for bid submissions.
- Establish and maintain a detailed repository of proposal materials, including standard language, case studies, and other pertinent documents.
- Lead initial meetings with cross-functional teams to define bid requirements, timelines, and roles.
- Examine bid documents to comprehend client needs, evaluation criteria, and submission protocols.
- Draft and refine proposal content, ensuring clarity, consistency, and adherence to client requirements.
- Collaborate with subject matter experts to gather and integrate technical details into proposals.
- Oversee the proposal development process, coordinating reviews, securing approvals, and meeting deadlines.
- Work with graphic designers and team members to produce visually appealing and professional proposal documents.
- Conduct quality assurance checks to verify accuracy, completeness, and compliance with formatting and branding standards.
- Stay updated on industry trends and best practices to enhance the organization’s competitive edge.
- Maintain effective communication with clients and stakeholders to address inquiries and gather additional information as necessary.
- Participate in debrief sessions post-bid submission to collect feedback for ongoing improvement.
- Monitor key performance indicators (KPIs) related to bid submissions, such as success rates and performance metrics.
- Assist in developing and maintaining a centralized repository for proposal-related documents and best practices.
- Provide training and support to team members on proposal processes and best practices.
- Foster a collaborative and positive atmosphere within the proposal team.
- Keep abreast of industry standards and compliance requirements to ensure proposals meet all necessary regulations.
- Contribute to the formulation and execution of strategies aimed at enhancing the overall proposal process.
Qualifications:
- A minimum of 3 years of experience in contract management or a related field.
- Demonstrated success in coordinating bids and proposals, ideally within a comparable industry.
- Familiarity with Salesforce and other relevant platforms is preferred.
