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Practice Assistant

2 months ago

Fort Lauderdale, Florida, United States Beacon Hill Full time
Job Title: Practice Assistant

We are seeking a highly organized and detail-oriented Practice Assistant to support our Labor and Employment and Corporate teams in our Ft. Lauderdale, FL office.

Key Responsibilities:
  • Type, proofread, format, and edit correspondence, memoranda, agreements, and other legal documents under time-sensitive deadlines.
  • Run conflict checks, prepare engagement letters, and open new client and new client matters within our onboarding system.
  • Calendar case-specific deadlines and coordinate court hearings, depositions, and mediations.
  • Prepare documents for filing in State and Federal courts.
  • Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
  • Schedule appointments and meetings; make travel arrangements; set-up conference calls and video meetings.
  • Manage busy attorney schedules through Microsoft Outlook calendaring and track/monitor deadlines.
  • Prepare and submit expense/reimbursement reports.
  • Improve efficiencies by utilizing software applications (Firm and practice-specific), expanding on knowledge, and learning new applications and skills to achieve a higher quality and more efficient work product.
Requirements:
  • A minimum of three years of experience as a legal assistant in a law environment, or comparable experience.
  • High school diploma required. College degree a plus.
  • Familiarity with entity formation, annual reports, and related corporate documents, as well as filings on Florida Sunbiz.
  • Knowledge and understanding of labor and employment litigation is a plus.
  • Willingness to learn and operate in other practice areas, as needed.
  • Prior use of a document management system (NetDocs) a plus.
  • Proficiency with MS Word, Outlook, Excel, PowerPoint, Teams, and Zoom.
  • Ability to organize/prioritize workload and work in a fast-paced environment.
  • Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients, and staff.
  • Ability to problem-solve and anticipate issues/problems.
  • Strong attention to detail, initiative, and follow-through.
  • Must have a positive-can-do, team-oriented attitude.
  • Ability to work independently, efficiently, and confidentially, and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines.
  • Ability to work overtime, as needed.