Energy Services Billing Coordinator
3 weeks ago
We are seeking a highly skilled Billing Specialist to join our team at Comprehensive Energy Services Inc. The ideal candidate will have experience in a service-based HVAC & Plumbing industry, excellent communication skills, and the ability to manage multiple tasks effectively.
Job SummaryThe Billing Specialist will be responsible for handling all aspects of the invoicing process, including preparing and sending invoices, verifying work orders, and resolving discrepancies while providing excellent customer service to clients.
Key Responsibilities- Prepare and issue invoices for completed HVAC and plumbing services, ensuring all necessary documentation (work orders, purchase orders, contracts) is verified.
- Review work orders and service contracts to ensure accuracy and resolve any discrepancies in a timely manner.
- Maintain accurate billing records, tracking invoices, payments, and client communications.
- Coordinate with technicians and service managers to ensure accurate work order completion, timely job closures, and correct billing.
- Handle client inquiries and resolve questions or concerns related to invoices, payments, and service details.
- Monitor accounts receivable and follow up with clients on outstanding payments, sending reminders or statements as needed.
- Prepare regular reports on billing activities, outstanding balances, and other metrics for the accounting or management team.
- Ensure compliance with company procedures and policies, including adherence to state and local tax regulations.
- Provide support during internal and external financial audits, ensuring all billing documentation is accurate and available.
- Familiarity with HVAC, plumbing, or construction service terminology.
- Experience working with COINS, Spectrum, or other construction accounting software.
- Strong understanding of invoicing and accounting practices.
- Proficiency in Microsoft Excel for data management, analysis, and reporting.
- Familiarity with billing software and accounting systems (e.g., Sage, COINS or other ERP systems).
- Excellent attention to detail and organizational skills.
- Strong communication skills, both written and verbal.
- Ability to work independently and as part of a team in a fast-paced environment.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- 2+ Years of recent HVAC & Plumbing billing experience (Time and Materials).
- Familiarity with HVAC, plumbing, or construction service terminology.
- Experience with collections.
- Experience with Florida State Lien law.
- High school diploma or equivalent required.
For more information, please visit our website. Further details will be provided during the interview process.
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