Office Support Specialist

4 days ago


Long Island City, United States City of New York Full time

We are seeking an experienced Office Support Specialist to join our team as an Executive Assistant to the COO. In this role, you will provide high-level administrative support to the Office of the Chief Operating Officer, ensuring that all operations run smoothly and efficiently.

About the Role

This is a unique opportunity to work in a fast-paced environment and contribute to the success of the City of New York's Department of Health and Mental Hygiene. As an Executive Assistant to the COO, you will be responsible for managing the COO's calendar, scheduling meetings and events, and providing administrative support for new employee onboarding.

Responsibilities
  • Manage the COO's calendar of meetings and events, including scheduling appointments, sending reminders, and arranging travel arrangements.
  • Schedule and coordinate meetings, conferences, and events, including handling logistics such as security, transportation, and catering.
  • Act as approver for restricted conference rooms 08-48, 08-45.
  • Manage COO signature requests and provide administrative support for new employee onboarding.
Qualifications
  • A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience.
  • One year of administrative supervisory experience or equivalent education/experience.


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