Operations Coordinator

7 days ago


Inverness, Montana, United States PCS International Full time
Job Overview

We are seeking an experienced Operations Coordinator to join our team at PCS International in Inverness, IL. This part-time (20 hours per week) role will involve managing inventory, working with customers and vendors, and performing data entry, billing reconciliation, and order tracking functions.

The ideal candidate will have a minimum of one year of experience in office administration, preferably with accounting knowledge. Familiarity with inventory management, QuickBooks, and hardware/software is also essential. Strong communication, organizational, and time management skills are required.

Estimated salary: $45,000 - $55,000 per annum, depending on experience.

Responsibilities

  • Manage vendor communications regarding price disputes, credit requests, returns, cancellations
  • Receive and process all vendor bills, aiming for electronic delivery
  • Handle payment receipt and record-keeping, entering into QuickBooks within two days
  • Process recurring services reconciliations/consumption, update client agreements, and create shipping labels
  • Track order deliveries across multiple portals and update tickets through procurement stages
  • Conduct inventory audits and maintain inventory lists at client locations
  • Perform other administrative tasks as required


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